Key Responsibilities:
Manage Sub contractor ppm schedules, communication with contractors and sites/Operational teams.
Planning in PPM attendance dates for completion of tasks due in required schedule.
Liaising with contractors, sites and operational teams to plan ppm tasks.
Planned Maintenance
* Assign PPM work orders in Tririga to the relevant engineer or subcontractor
* Daily liaison with engineering teams
* Raise work orders in Tririga to progress work (corrective maintenance)
* Carry out Goods Receipt Note process as required
* Liaison with local engineering teams to ensure PPM planner is maintained and up-to-date with reference to planned and unplanned absences
* Ensure all PPM schedules are maintained and that work orders are completed in Tririga in line with monthly deadlines
* Log, track and monitor remedial works as required
* Liaise with subcontractors to obtain compliance documentation and upload into Tririga
* Raise PO’s in Coupa for subcontractors (where applicable) and follow the appropriate approval process to carry out work
* Prepare and send out requests for quotations to subcontractors
* Instruct, schedule and coordinate subcontractor visits to site
* Actively manage incoming task queue
* Preparation, download and circulation of management reports as and when required
* Liaise with subcontractors to obtain completion documentation and upload into Tririga
* Book contractors into contract management office ensuring site procedures are followed
* Creation and distribution of weekly/monthly PPM reports for engineering teams and contractors
* Communication with engineering teams and contractors to ensure PPMs are closed in a timely manner
General
* Work within given guidelines and company processes and procedures
* Familiarisation with relevant customers’ environments and contractual requirements
* Understand the importance of the escalation of H&S issues relating to statutory compliance to the relevant manager
* Monitor action and escalate incidents as appropriate to achieve agreed service levels and to keep all relevant parties informed of status and progress of resolution
* Log, handle and actively support in resolving any customer issues and complaint in line with the customer complaint process