Job Summary
Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out)!
If so this post could be perfect for you!
We are looking for someone with top notch IT skills, a great telephone manner, people management experience and amazing organisational skills.
Experience of the hospital IT systems would be desirable but training can be provided.
We are based in the new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London.
Main Duties of the Job
* Office management based at RSCH
* Outpatient referral management via eRS
* Clinic booking management using Careflow for RSCH & PRH
* Outcoming clinics within Trust time standards
* Producing/sending clinic letters on G2
* Day to day Health Rosta management
* Admin duties including taking meeting minutes, formatting skills, excel spreadsheets
* Line management & supervision of admin staff
* Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.
About Us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Details
Date Posted
12 December 2025
Pay Scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year per annum pro rata
Contract
Permanent
Working Pattern
Full-time, Part-time, Job share, Flexible working
Reference Number
279-7584282-DEC25
Job Locations
Royal Sussex County Hospital
Eastern Road
Brighton
BN2 5BE
Job Responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
* Office management based at RSCH
* Clinic booking management using Careflow for RSCH & PRH
* Outcoming clinics within Trust time standards
* Producing/sending clinic letters on G2
* Day to day Health Rosta management
* Admin duties including taking meeting minutes, formatting skills, excel spreadsheets
* Line management & supervision of admin staff
* Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.
Person Specification – Office Management Essential
* Excellent IT skills
* Excellent excel skills
* Personal Assistant experience
* Office Management experience
Desirable
* Line management experience
* Careflow booking system experience
* Health Rosta management
* Experience of eRS referral management system
Equality, Diversity and Inclusion – Essential
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Details
University Hospitals Sussex NHS Foundation Trust (279)
Royal Sussex County Hospital
Eastern Road
Brighton
BN2 5BE
Website: https://www.uhsussex.nhs.uk/ (Opens in a new tab)
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