Job overview
****** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES ******
The purpose of the role is to provide support to the cancer multidisciplinary team (MDT) by proactively tracking patients on the Cancer patient tracking lists (PTLs) within the Somerset Cancer Registry to ensure that the patient progresses through their cancer pathway until discharged.
The post holder will therefore need to have or develop specialist knowledge relating to specific cancer pathways in order to deal with often, complex and sensitive information, respond to queries and collect appropriate information and data about the pathway.
The post holder should adhere to standard operating procedures around their specifics of their working practice site. Be able to provide adequate cross cover during times of staff leave and sickness. They should also be familiar with all generic departmental procedures.
The post holder will be required to take part in audits as required to ensure adherence to the standard operating procedures
The post holder will work independently ensuring that all tracking comments, actions, contacts with patients and staff and other data and information that supports the patient’s pathway is recorded in a timely manner and to a good quality standard so that national data submissions are accurate.
The post holder will prompt patients to complete symptom questionnaires and attend their surveillance tests.
Attend CNS Huddle meetings and site specific weekly Bubble meetings
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
·Build relationships with a wide range of staff both internally and externally to undertake job role.
·Regularly communicate with patients to support them with the completion of symptom questionnaires.
·Liaise with all diagnostic departments internally and externally to ensure that patient’s tests are booked, undertaken and reported.
1. Ensure all interactions with patients and staff are accurately recorded on the Trust’s Cancer Register (Somerset).
2. Distribute standard correspondence and/or contact patients (as defined in specialty specific standard operating procedures).
3. Participate in PTL review meetings
4. Escalate concerns to the appropriate or agreed MDT member.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Person specification
Essential
Essential criteria
5. Minimum of 5 GCSE’s or equivalent Educated to NVQ level 3 or equivalent level of experience
6. Excellent IT skills with an understanding of word, excel and power point, outlook.
7. Excellent verbal and written communication; ability to use judgement when communicating.
8. Experience of data collection
9. Experience of working to specific protocols.
10. Evidence of having undertaken own development to improve understanding of equalities issues.
Desirable criteria
11. Broad understanding of Cancer pathways and Cancer Waiting times standards.
12. Previous NHS experience in an administrative role, ideally within cancer services
13. Experience of communicating with patients
Equality, Diversity, and Inclusion
Essential criteria
14. Evidence of having undertaken own development to improve understanding of equalities issues
15. Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications