DeepOcean are looking for a Senior Document Controller who will be responsible for the control of documentation and ensuring accurate and timely document control services to the project teams. In addition to taking a leading role in eDMS issues/Governing Documents that need addressing in absence of the Group Document Control Manager/Lead Document Controller.
KEY AREAS OF RESPONSIBILITY
ROLE SPECIFIC
* To ensure all activities are adhered to within the Project Document Control Procedure DO-QA-PRO-011 and guidelines.
* Greater understanding of the Management Systems Document Control DO-QA-PRO-002.
* Control and maintenance of project documentation throughout the life cycle of projects.
* Point of contact for escalation of a DC issue in area of control.
* Support development of Document Controllers.
* Maintenance of Master Document Registers (MDRs).
* Check project documentation meets DeepOcean and client requirements for delivery.
* Maintain and administrates the DMS and eDMS in absence of the Group Document Controller Manager.
* Train project teams in use of the eDMS.
* Promote DC practices.
* Promote and Implement the eDMS in area of control.
* Liaise with Group Document Controller Manager and Lead Document Controller.
MANAGEMENT
* Vision and Strategy.
* Work in accordance with the Leadership Philosophy within the Company.
* Communication.
* Clarify goals and expectations with both teams and peers.
* Visibility and accessibility with the team.
HSEQ
* All DeepOcean employees whether permanent or temporary personnel, regardless of location are responsible for the Health, Safety, Environmental, Quality and Security compliance relating to the work that is performed by the company;
* In all phases of operations, due consideration shall be given to the safety and occupational health of personnel, the environment and company assets, and line managers are to ensure that all work is performed in conformance with HSEQS requirements set out by company and client and applicable statutory regulations;
* In accordance with the structure and governance of the Company, the position holder is to inform their Line Manager of any matters of importance regarding department or the performance of the Company.
COMPANY CULTURE & VALUES
Live and promote:
* ACT (Attitude, Courage, Teamwork);
* Companies Business Principles and Operating Philosophy;
* The Companies Leadership principles.
KEY TASKS
* Ensure all project related documentation is correctly recorded and communicated.
* Ensure the utilisation and update of valid document numbering and revisions regimes.
* Monitor and evaluate project control systems to identify continuous improvements.
* To maintain and update the Master Document Registers (MDRs).
* Produce project client package and project specific document templates.
* Coordinate the delivery of project deliverable documentation before commencement of offshore scope of work
* Mentor Project DC resource to ensure wider understanding of department processes and procedures.
KEY MEASURABLES
* To ensure that all comments regarding project procedures are registered in a timely manner as per project requirements
* Documentation delivered within Project timescales
* Clear traceability of incoming and outgoing documentation
* Interface with all disciplines and functions requiring document control support - both internal and external to the company.
* To accurately enter information in the electronic document control register and eDMS
* Ensure the utilisation of valid document numbering and revisions regimes
* Ensure the receipt and process of project documentation including:-
-Drawings
-Documents
-Work packs
-Reports
-Procedures
-Manuals
KEY BEHAVIOURS
* Attention to detail and ability to prioritise efficiently
* Accuracy
* Ability to work on own initiative as well as a team player
* Strong communication and organisation skills
* Enthusiasm
* Time management
* Influencing skills
* Act as a representative for the Company when dealing with colleagues, clients and other external personnel
* Self-starter
EDUCATION AND QUALIFICATIONS SPECIFIC TO THE ROLE
* 4+ years in Discipline related role.
* Experience in Project Management Support or Project Document Control Processes and Procedures.
* Skilled in all Microsoft Office Package and PDF Applications.
* Experience of examining and checking documents & drawings.
* Ability to manage and co-ordinate work activities
* Experience and understanding of Electronic document Management Systems (eDMS).
* Understanding Client requirements within Contractual Documents.
* Experience with QA audit Processes.
* Industry Experience.
* Language English.
About DeepOcean:
DeepOcean is a leading provider of subsea services and technologies to the global offshore energy industry. We are committed to safety, innovation, and sustainability, and proud to be part of the UN Global Compact, supporting principles on human rights, labour, the environment, and anti-corruption.
We are an equal opportunity employer, celebrating diversity and fostering an inclusive workplace for all. We encourage qualified candidates from all backgrounds to apply.
Learn more at: https://deepoceangroup.com
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