Overview
An exciting opportunity has arisen for Health Records Clerical Officer to join our busy team, providing administrative support within Health Records. This permanent position is well suited to an individual that is looking to gain hands on experience in a busy and thriving, supportive workplace. Working Monday to Friday you will primarily be based at Queen Margaret Hospital, Dunfermline but depending on needs of the service may be required to provide cover at Victoria Hospital in Kirkcaldy. The Health Records Department provides multi-hospital / multi-section comprehensive 24-hour Health Records Service across Fife incorporating Clinical Coding, Information Management, Inpatient Services, Emergency Department, Minor Injuries Unit, Records Libraries, Scanning, Subject Access Requests, Outpatients, Waiting Times, Overseas Visitor Status and NHS Fife Switchboard.
Responsibilities
* Provide administrative support within Health Records.
* Based at Queen Margaret Hospital, Dunfermline with potential cover at Victoria Hospital in Kirkcaldy as required.
* Support a multi-hospital / multi-section Health Records Service across Fife, including areas such as Clinical Coding, Information Management, Inpatient Services, Emergency Department, Minor Injuries Unit, Records Libraries, Scanning, Subject Access Requests, Outpatients, Waiting Times, Overseas Visitor Status and NHS Fife Switchboard.
* Prioritise and manage the day-to-day workload in a busy, fast-paced environment.
* Follow instructions clearly and effectively and work on your own initiative with minimal supervision when required.
* Maintain good organisational and listening skills and adopt a flexible approach to working.
* Demonstrate a good level of English language competency and strong communication skills to perform the role safely and effectively.
Qualifications / Experience
* Previous Admin / Clerical experience, preferably in a Health Records department, is desirable.
* Knowledge of GDPR and confidentiality is preferred.
* Ability to prioritise workloads and work independently with minimal supervision.
Other information
* Informal enquiries may be directed to Miss Amy McCulloch, Health Records Team Leader, on 01592 643355 ext 28603 or Miss Amie White, Health Records Team Leader, on 01592 643355 ext 24026.
* NHS Fife is legally obliged to ensure all employees are legally entitled to work in the United Kingdom. If you are not a UK or Irish national, you are required to confirm your right to work in your application.
* To work in the United Kingdom, individuals must demonstrate the relevant permission to work. This permission may be evidenced through various routes, including visas as applicable. NHS Scotland Boards will check entitlement to work as part of pre-employment checks. For more details, refer to GOV.UK guidance.
* For certain post types, sponsorship via UK Skilled Worker/Health & Care Worker Visa may be possible, subject to sponsor licencing, salary thresholds, and other criteria.
* In some cases, there may be changes to criminal records checks from 1 April 2025. If the post is assessed as a regulated role, appointment may be subject to PVG checking. Details will be confirmed by the Hiring Manager or Recruitment Team if changes occur.
* We offer flexible working and family-friendly policies and make reasonable adjustments to recruitment for disabled candidates and those with long-term conditions or who are neurodivergent.
* NHS Scotland is committed to equality and diversity and welcomes applications from all sections of society.
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