Administrative Officer
Location: Oxford Combined Courts
Contract Type: Temporary (Initial contract until end of June 2026 with a view to extend)
Working Pattern: Full-time
Pay rate: £13.25 per hour
About the Role
As an Administrative Officer, you'll play a key role in ensuring cases progress efficiently through the justice system while delivering outstanding service to court users and colleagues alike.
Key Responsibilities
Administration
* Prepare papers and files for courts, tribunals, hearings, and meetings
* Produce court and tribunal documents
* Manage photocopying, filing, post handling, and data entry tasks
* Book and organise meeting rooms, training sessions, and other events
Drafting
* Prepare standard letters, minutes, reports, and notes following set guidelines
Operations
* Clerk civil and family courts and tribunal hearings
* Support court users, manage listings and rotas, and check case files
* Handle counter, telephone, and written enquiries
* Serve court documents, collect fines and fees (including chip & pin transactions)
* Contribute to team problem-solving, process improvement, and local projects
Casework & Quality Control
* Process court orders, fines, and legal aid documentation
* Check and verify records, documents, and accounts for accuracy and compliance
* Assemble information for reports, warrants, and statistical analysis
Financial & Statistical Tasks
* Perform basic financial calculations and prepare reports
* Reconcile accounts, prepare invoices, and manage small office expenditure
Customer Service & Communication
* Provide excellent, timely, and professional service to the judiciary, magistrates, court users, and legal representatives
* Give advice on court forms and procedures, ensuring all interactions are helpful and accurate
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