Clerical Supervisor, Belfast, £13.52 per hour,
Your new company
A Public Sector Organisation based in Belfast City Centre are recruiting for a Clerical Supervisor for 3–6 months initially.Your new role
You will provide an efficient and effective support service to the Officers and Managers within the team.
1. Providing secretariat function for standard and ad-hoc meetings, including inviting participants, booking venues and catering, providing reception facilities and making travel arrangements, creation and management of mailing lists (manual & electronic), minute taking, and coordinating response to actions, coordination and issuing of meeting papers
2. Coordinate delivery and planning of in-person and online events
3. Preparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing.
4. Working with, understanding, and interpreting financial and non-financial data using Microsoft Office and other programmes
5. Working with and interpreting statistical & financial figures, and producing tables and charts using Excel or PowerPoint as required
6. Preparation, issue and receipt of tenders and maintenance of associated files
7. Monitoring external contract, with supervision from Programme Officer/Manager
8. Processing invoices and claims for payment
9. Provide information to third parties, both written and oral, as directed by Programme Officers and Managers.
10. Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the Section.
11. Carry out research tasks for ad-hoc projects when required.
12. General office administration including filing, photocopying, faxing, scanning and clerical work
13. Make full use of all office equipment; telephone, fax, pc etc to ensure that communication flows are effective at all times.
14. Provide corporate services support in regard to stationery, accommodation etc.
15. Supporting and mentoring Clerical Officers where relevant
What you'll need to succeed
16. 5 GCSEs grades A-C (including English Language and Maths) or equivalent OR Leaving Certificate (Standard/Ordinary level) – 5 grades A-C (including English Language and Maths)
17. A minimum of 1 years experience gained in an office environment.
18. Previous experience in an administrative capacity in an office environment with issues such as; working with financial spreadsheets; processing invoice payments, creating and tracking changes on large reports, interpretation of financial data.
19. Experience in organising meetings and events in a professional context
20. Experience of electronic data processing.
21. Advanced technical skills with previous experience in Word, Excel and Powerpoint in a business context.
22. Previous experience in working with a team.
23. The ability to plan and organise workload to meet standards and deadlines and contribute to the efficient use of resources.
24. The ability to make optimum use of the IT system.
25. The ability to contribute as an effective team member and to support other members.
26. The ability to draft financial and non-financial reports.
27. The ability to collate and monitor non-financial information (reports etc.) and follow-up action as required.
28. The ability to interpret financial and non-financial data and make appropriate recommendations.
29. The ability to liaise with staff at all levels.
30. The ability to deliver services to meet required standards of quality.
31. The ability to provide information to meet customer needs
32. DESIRABLE CRITERIA
33. A relevant HND qualification or equivalent
34. Experience in the implementation/co-ordination of EU Structural Funds.
35. Experience of providing secretariat functions to large meetings and events
36. Experience of working on large, centralised databases.
What you'll get in return
37. £13.52 per hour, equivalent to £26,017
38. Immediate start
39. Temp role for 3-6 months initially
40. Belfast City Centre
41. Hybrid working
42. Online timesheets
43. Access to retailer discounts
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
# 4538231