Personal Assistant, Usk Monmouthshire,12 month contract; 20 hours per week; Inside IR35
We currently have a requirement for a Personal Assistant to provide administrative support to 3-4 Directors and will be managed, supported and directed by a Team Leader. The role is working with a prestigious aerospace sector client based near Usk, Monmouthshire. The role is part time, 20 hours per week with 1-2 days required on site.
Typical duties
* Maintaining the Director’s complex calendar - scheduling of meetings, conference calls and appointments, ensuring effective utilisation of time and travel
* Ensure paperwork is readily available for the Director in order to prepare for forthcoming meetings
* Process monthly expense claims ensuring that business travel is recorded and submitted appropriately
* Coordinating travel, hotel and transportation both local and international
* Ensure information is filed correctly and easily accessible via online Portal
* Maintain effective professional relationships with vendors and business contacts
* Support and action other supplementary services, such as, hospitality, visitor information, site visits, IT requests
Skills
* Discreet and maintain confidentiality at all times
* Must be able to use MS Office [Word, Excel, PowerPoint and Outlook]
* Excellent Communication Skills [Verbal and Written]
* Excellent team player
* Ability to Multi-task
Morson is acting as an employment business in relation to this vacancy
Additional responsibilities
* Executive Support
* Diary Management : Efficiently managing schedules
* appointments
* Travel Coordination
* Communication Handling
* Document Preparation
* Meeting Coordination
* Confidentiality
* Administrative Support
* Decision Support
* Corporate Governance
* Board Policies Stakeholder Liaison
* Minutes and Records
* Strategic Initiatives
* Regulatory Compliance
* Problem Solving
* Organizational Skills priorities
* Professionalism
* Initiative
* Adaptability
* Board Reporting
* Board Governance
* Technology Proficiency
* Team Collaboration
* Leadership Support
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