Overview
Responsible for providing Executive Assistance to the Preconstruction, Commercial and Operations directors and team. The role involves performing all office based administrative activities proactively and efficiently, enabling all team members to work easily and quickly to maximise efficiency. You will work towards the development of Construction North Group’s vision and values, with an engaged team and will be able to deliver the assigned work to the highest of standards.
Key Responsibilities
* Preconstruction
* Estimating team liaison
* Manage enquiry process
* Document control of preconstruction information and employers requirements
* Diary management scheduling site visits, strategy and settlement meetings
* Build and nurture Supply Chain relationships
* Manage and file subcontract quotations
* Manage and file correspondence required from commercial and operations
* Manage and file site visit photographs
* Create handover folders for site mobilization
* Commercial
* Manage the Supply Chain Vendor Registration Process.
* Manage supply chain records including validity
* Create and issue Purchase orders to the supply chain (through Xero)
* Generate commercial reports through Xero as requested by the SMT
* Liaise with the Finance Manager to assist with cost management
* Assist with obtaining quotations for project setup & supplies (site welfare, consumables etc as required)
* Operations
* Manage Project SharePoint
* Site Setup Checklist
* Document control of contract ERs
* Create Site Files
* File Daily Site Diaries, Weekly Site Reports
* Liaise with Project Supply Chain and Support services
* Group
* Manage Group SharePoint
* Assist with all preconstruction, commercial and operations administrative duties in an efficient manner
* Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all
* Answer telephone calls, enquiries and requests in courteous and professional manner
* File and retrieve group company documents, records and reports and ensure all filing up to date and well-managed
* Create and modify documents such as management system templates
* May conduct research, compile data and prepare papers for consideration and presentation to the senior team
* Attend meetings as requested in order to record minutes
* Formatting documents, reports, letters, presentations and other documentation.
* Supporting other members of the senior team as needed.
* Assisting with director’s inbox management
* Scheduling travel and appointments.
* Timely preparation and processing of the Director’s expenses
* Assisting with printing/binding of reports, presentations and any other documents as required.
* Ordering appropriate office supplies and liaise with equipment vendors.
* Manage and collate Customer Experience (CX) scores
* Manage and collate Quality Check (QC) scores
* Manage and implement ISO/Accreditation and Insurances renewals
* Assist with any other administrative duties in an efficient manner
Qualifications and training
* 5 years + in similar role
* Educated to A level or equivalent
* Degree or NVQ desirable
* Experience of working with Procore desirable
Technical skills and experience
* Proven Experience of office/construction administration
* Computer literate in all Microsoft Office 365
* Experience of managing and maintaining database systems
* Excellent oral and written communication skills and strong inter-personal skills
* Ability to write clear, concise minutes and reports
* Experience of working within a small team and/or prioritising own workload
* Excellent time keeping, reliability and personal organisation skills
* Ability to manage a given list of tasks
* Ability to work well either alone or as part of a team
* Good knowledge of construction practices and standards
* Experience in Adobe Creative Suite is desirable
* Polished and professional presence
* Consistently positive attitude with ability to create strong first impression for office visitors
* Extremely proactive and productive
* Calm under pressure
* Any other reasonable duties as required
Additional Requirements
* Disclosure Check
* Flexibility to work as business needs require.
* Full UK Driving Licence
What we offer
* Salary: £35,000 per annum
* Pension: 3% contribution
* Holidays: 23 days holiday plus bank holidays, rising by one day per year to 28 days.
* IT: Microsoft Surface
* Mobile: BYOD: £30/month contribution toward your personal mobile.
* Medical insurance: Aviva Solutions (optional and subject to qualification)
About CNG
We are Construction North Group (CNG), a UK-based main contractor in the construction industry. Our business is about People. We are committed to our team, customers and supply chain through our culture and ESG priorities, to ensure we have made a positive effect on the industry by having an engaged workplace.
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