Part-Time Finance Department Administrative Assistant
CHARTER TOWNSHIP OF PLYMOUTH Administrative Assistant, Finance Department
Job Title: Administrative Assistant Finance FLSA: Part-Time, Non-Exempt
Posting Date: November 4, 2025
Representation: TPOAM Union
Reports to: Finance Director EEO Classification: Administrative Support Workers
Position Summary
The Finance Department Administrative Assistant is responsible for performing financial and administrative tasks to ensure accurate and timely processing of vendor invoices, expense reports, and payments. This role helps maintain the Township’s financial integrity by supporting proper recordkeeping, compliance, and reporting within the accounting system.
Experience, Skills and Abilities
The requirements listed below are representative of the minimum qualifications, knowledge, skills, and abilities required to successfully perform the essential functions of the position.
Requirements include the following:
* High school diploma required, two years of college preferred but equivalent work experience may be considered.
* Three years of experience required, preferably from a municipal employer
* Knowledge of municipal government operations is preferred
* Knowledge of accounting principles and procedures, internal control procedures and management of information
* Skill in the use of office equipment, including computers and related software such as Microsoft Word and Excel
* Knowledge of BS&A A/P and M/R module is ideal, but not required
* Ability to work constructively and interact professionally with other employees, the general public, and professional
* Ability to coordinate multiple tasks, meet deadlines, and maintain attention to detail
An employee in this position is required to perform the following essential functions with or without reasonable accommodation. These examples are not an exhaustive list of the duties which the employee may be expected to perform.
* Perform Accounts Payable function in Clerk’s office. Functions include, but are not limited to, daily utility bill tracking, daily AP entries, daily AP vendor maintenance, statement review and follow-up, weekly check run preparation, weekly Treasurer transfers, weekly board report updates, weekly check copy filing, semi-monthly board packet preparation, monthly credit card billing reconciliation, quarterly postage allocation journal entries, annual issuance of 1099’s.
* Maintain records and reports related to accounting activities. Record keeping entails accounts payable, month-end reports.
* Assist in Accounts Receivable functions as assigned by the Finance Director. Tasks include, but may not be limited to, various weekly billing reporting and appropriate follow-up, monthly MR billing for various departments and employee/retiree groups, etc.
* Compile information and assist in the coordination of special projects and reports.
* Respond to requests, concerns, and problems directed to the Clerk’s Office by the general public in regard to accounts payable matters.
* Perform administrative duties as assigned by the Finance Director.
* Perform all other duties as assigned.
Physical Demands and Working Conditions
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
An employee in this position spends the majority of their time in an office setting with a controlled climate where they sit and work on a computer for extended periods of time, communicate by telephone, email or in person, and move around the office or may travel to other locations to attend township meetings, seminars, or educational class offerings.
Supplemental Information
Hourly rate will be based on experience and will range from $24.06 to 26.72 per hour. Regular working days will be Monday through Wednesday, with some flexibility on daily working hours. Schedule details will be determined between the selected applicant and the Finance Director.
Plymouth Township is an Equal Opportunity Employer!
#J-18808-Ljbffr