Safety Role Administrator
Job Reference: 338234
Location: Sheffield Mail Centre, S9 2XX
Job type: Permanent contract
Hours: 40 hours per week, working 5 days, Monday to Friday, between 08:00am and 16:00pm, flexibility will be required during mail centre safety audits.
There has never been a more exciting time to join us! We are reinventing Royal Mail for the future and now is a perfect time to join us on that journey.
Role Summary
This role supports the safe and compliant operation of the mail centre by ensuring health and safety standards are met, training is completed on time, and risk assessments are effectively managed. It requires strong communication skills, the ability to build positive working relationships with Safety Representatives, and confidence using Excel for tracking, reporting, and compliance monitoring. Flexibility to work different shifts is essential to support operational needs.
Key Responsibilities
Health & Safety Compliance
* Ensure the mail centre remains fully compliant with all relevant health and safety policies and procedures.
* Support proactive identification and resolution of hazards to maintain a safe working environment.
* Monitor safety behaviours and elevate concerns where required.
Training Coordination
* Ensure all mandatory training for staff and managers is completed within required deadlines.
* Track training progress using Excel and provide regular updates to management.
* Liaise with trainers, line managers, and individuals to close any training gaps.
Risk Assessment Support
* Assist with the completion, review, and updating of risk assessments.
* Help managers and operational teams understand and implement required control measures.
* Maintain accurate documentation and ensure assessments are stored and updated correctly.
Engagement with Safety Representatives
* Build strong working relationships with Safety Reps to promote a collaborative safety culture.
* Participate in safety meetings, inspections, and joint discussions to support continuous improvement.
* Share relevant updates and expedite issues raised by Safety Reps.
Data Management & Reporting
* Use Excel confidently to create logs, trackers, reports, and analysis dashboards.
* Maintain accurate and up-to-date compliance data to support audits and inspections.
* Produce clear reports for managers on training completion, safety actions, and risk assessment status.
Operational Flexibility
* Work across different shifts when required to support training delivery, safety checks, or operational coverage.
* Adapt to changing priorities and deadlines in a busy mail centre environment.
A bit about you
* Strong understanding of workplace health and safety
* Confident Excel user (tracking, filtering, basic formulas, reporting)
* Strong communication and interpersonal skills
* Ability to build positive relationships with colleagues and reps
* Organised and detail focused
* Flexible, reliable, and able to work independently
What we do for you
* A guaranteed hourly rate of £13.06 per hour (paid monthly and adjusted to your working hours)
* Paid overtime, with an enhanced rate of x1.25 for more than 40 hours a week
* 22.5 days holiday, rising with length of service (adjusted to your working hours if part time)
* Contributory pension scheme
* Lots of opportunity to develop a career
* Full uniform provided if you're on a contract of longer than three months
* Excellent parental leave policy
* Various discounts including high street vouchers, travel and attraction discounts, and savings on beauty products and gym membership
Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
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