Temporary Administrative support to the Events Manager for a Membership Organisation for Global Development Organisations.
3 days per week - Tuesdays, Wednesdays and Thursdays
Our client, a membership organisation for businesses looking to secure infrastructure contacts globally, is seeking a highly organised and proactive individual to join their team as an Events Administrative Coordinator.
In this role, you will provide comprehensive administrative support to the Events Manager assisting with day-to-day operations and ensuring the smooth running of the upcoming events.
3 days a week: Tuesday - Thursday - office based - Westminster
Hours 09:00 - 17:00
£16.00 - 17.00 p/h
Based in Westminster
Key Responsibilities:
* Manage the Events Managers busy calendar, demonstrating excellent prioritisation skills
* Sending out invites for events to delegates using Mail chimp
* Maintain updated contact lists in Salesforce, ensuring data accuracy.
* Take meeting notes during calls with members, partners, and speakers.
* Utilise Salesforce to file meeting notes and create/update tasks as required.
* File and organise relevant correspondence and information in member profiles.
* Proactively follow up on assigned tasks with members, providing outstanding customer service.
* Collaborate with member's marketing teams to facilitate communication on new launches and special events.
* Keep the working group member tracking sheet up to date, ensuring accurate attendance records.
* Prepare and distribute minutes of working group meetings promptly and accurately.
* Track and chase actions arising from working group meetings, reporting progress as required.
* Manage communication with working group members, including distributing minutes, agendas, and event invitations.
* Maintain thorough records of member RSVPs for special event invitations.
* Liaise with members and event speakers regarding logistics and joining instructions.
* Assist the team with other administrative tasks as needed, demonstrating flexibility and adaptability.
Key Skills and Characteristics:
* Proven experience in managing complex calendars across multiple time zones.
* Previous knowledge of Salesforce and Mail chimp
* Strong attention to detail, ensuring accurate and error-free work.
* Excellent written and verbal communication skills, with the ability to communicate professionally and effectively.
* Personal efficiency and exceptional time management skills, allowing you to prioritise and meet deadlines.
* Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), facilitating efficient and effective completion of tasks.
If you are a motivated self-starter who thrives in a fast-paced environment and enjoys supporting an executive team, our client would love to hear from you. This is an excellent opportunity to join a dynamic organisation and contribute to their mission of Climate and Infrastructure. Apply today with your updated resume and a cover letter detailing your relevant experience and suitability for the role.
Please note that only successful candidates will be contacted for further discussion. Thank you for considering this opportunity!
Please email your CV to: Holly.barrett@office-angels.com
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