Exams Administrator – Wolverhampton
Full time hours (37hrs per week Monday to Friday) – Temporary on-going likely until June 2024
Exams Administrators play a crucial role in educational institutions, ensuring the smooth execution of examination processes.
The role:
The Exams Administrator is responsible for all aspects of examination administration, both individually and as part of a team. They collaborate with various stakeholders, including awarding body contacts, examiners, senior management, teaching staff, students, and parents.
The role involves managing examination and assessment processes for a wide variety of qualification areas. These qualifications may include Functional Skills, ESOL (English for Speakers of Other Languages), HE (Higher Education), City & Guilds, and other vocational qualifications (e.g., electricians, health and social care, hair/beauty therapists).
Responsibilities:
1. Understanding Regulations: The Exams Administrator reads, interprets, and executes each awarding body’s regulations and procedures (typically 6-10 different bodies).
2. Disseminating Information: They share processed information with teaching staff and colleagues.
3. Invigilator Training: The administrator trains, briefs, and monitors invigilators to ensure compliance with regulations.
4. Data Management: Maintaining accurate records, they handle exam registrations, entries, resits, and enrolment changes.
5. Exam Day Planning: This includes booking rooms, arranging invigilators, implementing access arrangements, creating seating plans, and notifying students of timetables and regulations.
6. Exam Sessions Management: Ensuring compliance during exams, handling inspections, reporting incidents (e.g., malpractice), assessing special consideration cases, and managing applications.
7. IT Proficiency: Proficiently using IT tools (e.g., MS Office, EBS, awarding body websites) to manage data.
8. Results Processing: Accurately entering results data into the management information system (MIS) within deadlines.
Have you got what it takes?
9. Experience within Exam Administration/ Administrator roles
10. Experience with data management/ data processing
11. Experience managing diaries/ booking rooms etc
12. Fast Learner and ability to work in a fast paced environment
Benefits
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