Executive Secretary / Personal Assistant
Location: Bristol (Hybrid, 1 day per week in the office)
Contract: Full time (37 hours per week)
Rate:£14.87 per hour
Start date: ASAP
End date: Temporary contract Likely to extend
Clearance required: Basic DBS
The role
We are looking for an experienced and highly organised Executive Secretary / Personal Assistant to provide high-level administrative and secretarial support to a senior manager. This is a varied and responsible role, requiring discretion, sound judgement and the ability to manage competing priorities in a fast-paced environment.
You will act as a key point of contact, ensuring the smooth day-to-day running of the senior managers office while delivering a professional and efficient service.
Key responsibilities
* Providing comprehensive executive-level secretarial and administrative support
* Managing diaries, scheduling meetings and coordinating travel arrangements
* Composing and handling non-routine correspondence on behalf of the manager
* Preparing and compiling reports and documentation
* Typing and formatting documents using word processing and spreadsheet software
* Transcribing dictation where required, including audio typing
* Screening and directing telephone calls and welcoming visitors
* Maintaining accurate records, files and confidential information
About you
You will be confident, personable and calm under pressure, with a proactive approach and strong attention to detail. Youll be comfortable working independently while building effective working relationships with stakeholders at all levels.
Essential skills and experience
* Proven experience as an Executive Secretary or Personal Assistant
* Excellent written and verbal communication skills
* Advanced computer literacy and confidence using a range of office software
* Strong organisational skills and the ability to prioritise effectively
* Friendly, professional and approachable manner
* Initiative and discretion when handling sensitive information
Qualifications
* Stage III RSA certificate (or equivalent) in typing/word processing
* Minimum typing speed of 60 wpm
* Advanced audio typing skills (shorthand desirable at 110-120 wpm)
* 5 GCSEs (or equivalent)
* Previous experience working within the Environment Agency or a similar public sector organisation
Desirable
* Membership of IQPS
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