An opportunity has arisen for a Paralegal/Administrator to join our clients organisation based in Southam. Working in the Property Department, the successful candidate will assist Fee Earners with a range of administrative tasks to support the Conveyancing process.
This opportunity is a F/T office based permanent job working 35 hours pw Mon-Fri, 9am 5pm paying £25k - £26,500pa doe plus excellent benefits.
Job Purpose
To provide comprehensive administrative and paralegal support to a busy Property Department.
To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.
Knowledge and Experience
Experience of working within a Residential Conveyancing department would be preferred.
Understanding of the conveyancing process
Knowledge of LMS and Lender Exchange, as well as Land Registry
Excellent client care
Sound interpersonal and communication skills
Good organizational and administration skills
Ability to be a team player
Working knowledge of Microsoft Windows, Microsoft Word, and Outlook, and case management systems
High level of accuracy and attention to detail
Motivated to learn and progress within the department
You may also be required to work at one of the other offices of the Firm from time to time
Key Responsibilities
Providing conveyancing quotes, opening new files
Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
Keep up to date with prospective clients
Setting up files for completion
To progress files through to post-completion, file closing and progressing to archive
Undertaking dictation
To scan, maintain and prepare full attendance notes
Obtaining correct documentation for Anti Money Laundering purposes
Updating LMS and Lender Exchange
Submitting registrations and dealing with requisitions
Work within the framework of CQS
Scanning post and allocating to fee earners electronically and onto physical files
Dealing with client and office ledgers
To undertake general administration tasks
To attend Property Department meetings and Firm wide meetings
To proficiently use the Firms case management system
Updating estate agents and brokers
First point of contact for incoming calls
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