Overview
We’re currently recruiting for an experienced Legal Secretary to join a well-established law firm in their Probate department, based in Mansfield. This role offers the opportunity to provide high-quality administrative and secretarial support to fee earners, helping ensure the department operates efficiently and effectively.
Key Responsibilities
* Manage and process incoming post, ensuring any key dates or urgent matters are identified and acted upon promptly.
* Prepare accurate legal documents, correspondence, and forms from digital dictation, written, or verbal instruction, using templates and precedents where required.
* Handle incoming telephone calls, take clear messages, and ensure timely communication with the relevant fee earner.
* Maintain diaries, organise appointments, and assist with meeting preparation to support smooth day-to-day operations.
* Meet and liaise with clients both in person and over the phone, delivering a professional and courteous service at all times (note: no legal advice to be provided).
* Maintain confidentiality of all client and firm information at all times.
* Liaise with third parties such as solicitors, barristers, courts, and other professionals as necessary.
* Establish and maintain organised electronic and paper filing systems, ensuring accurate record-keeping and file management.
* Open and close client files in line with firm procedures, including preparing files for archiving.
* Prepare outgoing correspondence and manage document dispatch in a timely and accurate manner.
* Provide support and guidance to trainee or temporary secretaries when required.
* Contribute to personal and professional development, as well as the wider objectives of the team.
* Undertake additional administrative or ad hoc duties as requested.
Requirements
* Previous experience as a PA/Secretary, ideally within a Private Client or Probate department.
* Excellent typing and document production skills, including digital dictation.
* Strong organisational skills with a keen eye for detail.
* Confident communicator with excellent client service skills.
* Ability to manage multiple tasks and priorities in a busy legal environment.
* Proficiency in Microsoft Office and familiarity with case management systems.
Seniority level
Mid-Senior level
Employment type
Part-time
Job function
Legal
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