Job Title: Administrator
Salary: £24,637.57 per annum
Position Type: Permanent
Type of Employment: Full Time
Hours: 37.5 hours per week
Location: HMS Collingwood, Stores - CERES Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS
Based at HMS Collingwood in Fareham working primarily in an office environment, the post holder will be a versatile customer focused Stores Administrator, with the drive to provide a first-class service to the Armed Forces. The incumbent will be versatile in controlling stored items to ensure optimum availability to the military community on site. Training can be provided, where appropriate.
Main Responsibilities
* Raise purchase orders using the Contracting, Processing & Finance (CP&F) system - training provided and demand specialist equipment using the stores accounting application (Management of the Joint Deployed Inventory (MJDI)) – training provided.
* Support wider business with purchase order queries that have been raised and assist in obtaining quotes and finalising purchase requisitions on indirect materials.
* Communicate any problems arising from day-to-day activities that may impact the business operations to the users and act as an interface between suppliers and other relevant stakeholders on purchasing processes and activities.
* Monitor and Record purchase transactions.
* Develop and maintain effective relationships with all stakeholders, promoting customer service excellence.
* Actively adhere to a safe working culture and adhere to the Health and Safety procedures, processes, and the law.
* Undertake any additional tasks as determined by the Line Manager, including leading on change to meet the emerging needs of the business.
What we are looking for
The successful candidate is required to be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Proactive and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed:
* Proven experience of working in a warehouse/store's office environment and IT literate with a good working knowledge of MS Office applications.
* Proven track record of delivering quality with customer-facing service and experience and an ability to adapt to short notice changes to requirements and deadlines.
* Good standard of education, preferably grade C or equivalent in English and Mathematics.
* Occasional local travel to work at other sites to provide absence cover as necessary.
* Conversant/knowledge of MOD Management of the Joint Deployed Inventory (MJDI) stores accounting applications (desirable, training can be provided)