Main Duties and Responsibilities
* Coordinate the school’s administrative function, including reprographics, drafting and proof‑reading communications and website documents, Microsoft forms, and responding to routine, sometimes confidential correspondence.
* Coordinate reprographics requests and outsourcing processes.
* Coordinate enquiries to ensure they are triaged and responded to effectively and in a timely way.
* Collaborate with other operational teams such as Marketing and Communications, Operations, Exams and SIMS Manager and Student Support to coordinate key school events.
* Oversee administration of Parents Evening booking system, open events and other key academic event administration, such as Options Evening.
* Maintain accurate and secure administrative records including the school's Management Information System.
* Line‑manage administration assistant where relevant.
* Continually seek ways to improve the department’s effectiveness.
* Train staff on administrative functions as required.
* Cover the main reception area when required.
* Support out‑of‑school/working hours events as required.
General Support
* Report student and Academy issues in line with the Academy’s policies for health and safety, child protection, behaviour management, etc.
* Attend meetings and training sessions as required.
* Be aware of and act in line with Academy policies and procedures as outlined in the Staff Handbook.
* Handle all confidential correspondence and matters with discretion at all times.
* Attend Open Days once a year.
Performance Management
* Participate in the Academy’s arrangements for performance management, professional development, and quality assurance and internal verification.
* Attend relevant CPD opportunities.
Safeguarding
Beacon Academy is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment and to undergo appropriate checks, including enhanced DBS checks.
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