Job description – Administrative Assistant About Us Health Counter Ltd is a dynamic high growth online pharmacy supported by one of the largest independent pharmacy chains in Europe. Our growth continues to increase and are looking for a highly motivated candidate who is up for a challenge and the opportunity to make an impact in a fast paced and innovative environment. A unique chance to build a highly rewarding career within the UK pharmaceutical Industry, focusing on the supply chain from the Manufacturer down to the End Patient across various channels. Main Duties and Responsibilities Outlook – be the point of contact for clients and patients. Responding in a professional manner and assisting with queries which may arise Excel & Data Analysis – creating and maintaining spreadsheets for varying tasks, along with data analysis. Finding and amending relevant information on already existing spreadsheets Bespoke systems – various bespoke systems to be used daily. Full training will be provided Stock Control – checking stock on a regular basis and reporting to client. Some other examples of tasks: checking supplier invoices, signing off and maintaining filing process Stock takes – assisting with stock count a few times a year Customer Service – assisting colleagues in our Customer Services Team. Be confident to represent Health Counter in client meetings on a regular basis and be able to talk with patients directly Admin – ordering various supplies for the business on a timely manner to ensure that certain parts of the business are not unnecessarily delayed. Ensuring Standard Operating Procedures are kept up to date Accounts – responsibility for creating and providing client invoices on a reoccurring monthly basis, working closely with our accounts team to review debtors report and ensure payments are processed in a timely manner. Answer any invoice queries from clients. Handle supplier invoices Teamwork – capable of working closely with our Pharmacy team and quickly be able to have an excellent understand of products The Candidate · Highly punctual individual willing to learn, improve and adapt · IT literate and numerate A quick study with regards to new software. · Fluent in written and spoken English · Able to use own initiative and work as part of a team – this is very important as our clients and colleagues will rely on you getting things done on a timely manner · Attention to detail is paramount in this role with excellent organisational skills. You must be capable of prioritising and be great at working under pressure · Flexibility – you may be required to work a couple of Saturdays a year Experience & Education Pharmacy experience (preferred) Experience of working as a sales/Admin (preferred) Working within office environment with IT systems experience Bachelor’s (Requirement) Useful but not essential Pharmacy knowledge Remuneration Competitive based on experience 20 Days Holiday & UK Bank Holidays Job Type: Full-time, Permanent Benefits: Casual dress Company events Employee discount On-site parking Schedule: Hours: 9am – 5.30pm with 30-minute lunch 8-hour shift Day shift Monday to Friday 100% office based role Supplemental pay types: Bonus scheme