G - PROJECT MANAGEMENT - G1 - Project Management
Job Opening Title
Project Administrator
Job type
Non fixed term
Responsibilities
Project administration for projects
* Provide day-to-day administrative support to project managers and wider project teams.
* Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
* Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
* Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
* Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
* Liaise with internal departments and external contractors or suppliers as required.
* Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
* Support the continuous improvement of administrative and project support processes.
Project administration for secondments
* Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
* Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
* Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
* Generate billing information and raise billing requests for seconded individuals.
* Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
* Contribute to continuous improvement of secondment processes and administrative tools.
Profile
A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.
* Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
* Awareness of basic project management principles and processes.
* Strong organisational and record‑keping abilities.
* Awareness of safety, quality and compliance requirements.
* Foundational analytical and problem‑solving skills, with the ability to make informed decisions based on data and project requirements.
* Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
* High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
* A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).
* Proactive, solution‑oriented, and collaborative.
* Eagerness to learn and develop, and motivation to progress in project management.
* Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
* Friendly, approachable, and focused on delivering a positive project outcome.
Benefits
* 25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) + Bank Holidays
* 8% employer pension contribution with employee 1% contribution (salary sacrifice)
* Individual and family private health care
* Cashplan – Level 2 cover
* Life assurance (4x salary)
* Employee assistance programme (EAP)
* Professional Body Membership
* Tusker Electric car scheme (salary sacrifice)
* Cycle to Work scheme (salary sacrifice)
* Babbel – learn a new language
* Generous family leave
Job location
United Kingdom, Bristol
Travel
No
Job family
Standard
Minimum level of education required
Bachelor
Minimum level of experience required
Experienced
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