Receptionist & Office Admin
Prinova Europe Ltd., an inclusive employer and member of myGwork – the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.
Role: Receptionist & Office Admin
Type: Full-time, Permanent
Location: Onsite – Aylesford, Kent
We are Prinova, a leading global supplier of ingredients and premix manufacturing solutions. Part of the NAGASE Group, our expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Our global network delivers sustainable value-added solutions to our customers.
As the Receptionist and Office Administrator, you will be the first point of contact for all visitors and callers, providing a welcoming and professional front‑of‑house experience. Your primary responsibilities include greeting guests in person and over the phone, handling general inquiries, directing them to the appropriate departments, maintaining accurate visitor records, and managing the sign‑in process at reception.
* Maintain reception area by keeping it clean & tidy
* Receive and distribute post and deliveries
* Post out mail
* Answer and forward calls from the Mainline
* Manage and maintain consumables stock for both sites (cleaning products, canteen refreshments, meeting room drinks, etc)
* Oversee the upkeep of water coolers and coffee machines across the site, liaising with external suppliers to resolve any maintenance or service issues promptly
* Process and place general purchase orders on behalf of all departments across the site (stationery, PPE, etc), ensuring compliance with the company's approval process
* Ensure effective organisation of purchase orders by maintaining a well-structured and up-to-date invoice filing system
* Coordinate and place meeting lunch orders as requested by management, ensuring timely delivery and alignment with dietary requirements
* Maintain security standards by following procedures and controlling access (monitor visitor records and issue visitor access fobs)
* Support management with scheduling of meetings and minute‑taking when required
* Maintain the company movements log to ensure accurate visibility of who is on‑site at any given time
* Perform other administrative duties such as filing, photocopying, collating, etc.
* Booking/organise transport arrangements for visitors
* Support the organisation of company social & charity events
* Coordinate the annual health surveillance testing and flu vaccination programme, under the guidance of the HR department, ensuring smooth scheduling and communication with employees
* Coordinate the scheduling and delivery of monthly on‑site massage sessions for employees, ensuring smooth organisation and communication
* Conduct monthly Health & Safety inspections of the reception area to ensure compliance with workplace standards and maintain a safe, welcoming environment
* Maintain company notice boards
* Support with the organisation of monthly Town Hall meetings
* Support with any ad‑hoc tasks or projects as required by HR or the General Manager
What's in it for you?
* Personal growth, including training and development opportunities
* Health Cash Plan
* Subsidised gym membership
* Discretionary bonus
* Access to flexible pay with Aslan
Qualifications
* Minimum 1 year of working experience in a front‑office handling administrative/receptionist responsibilities
* Excellent organisational skills
* Confident using Microsoft Office (Outlook, Word, Excel, etc)
* Friendly & approachable
* Excellent verbal & written communication skills
* Ability to be resourceful and proactive in dealing with issues that may arise
Interested? We would love to hear from you! Submit your CV by clicking Apply. If you have any further questions, please email us for an informal chat: careers-europe@prinovaglobal.com
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