Freelance Project Manager
Location: UK (National Travel Required) Contract: Freelance / Contract Sector: Retail / QSR / Shopfitting / Fitness Fit-Out
We are seeking an experienced Freelance Project Manager with a strong background in QSR fit-outs, retail roll-outs or shopfitting projects to lead projects from acquisition through to handover.
This role requires someone confident operating independently, managing stakeholders, controlling costs and driving programme delivery in fast-paced environments.
The Role
You will take full ownership of projects across all stages:
Pre-Acquisition & Feasibility
Obtain and review tenancy plans, surveys and landlord information
Manage site surveys and engineer investigations
Lead RFIs with landlords and agents
Review draft leases and support commercial negotiations
Oversee concept floor plan and signage approvals
Coordinate planning applications (change of use, adverts, external alterations)
Appoint and manage CDM Principal Designer and Building Control
Issue cost estimates and establish delivery programmes
Design & Procurement
Lead developed design and building regulations process
Manage design intent sign-off with stakeholders
Issue tender packs and coordinate supply chain pricing
Review supplier feedback and value engineer where required
Oversee utilities applications and incoming services
Manage equipment and FF&E procurement
Cost Evaluation & Contractor Appointment
Coordinate tender returns and contractor interviews
Review and negotiate contractor pricing
Maintain detailed cost trackers and manage risk allowances
Present updated cost plans and programmes for approval
Appoint main contractor and key suppliers
Pre-Construction & Delivery
Secure planning consent and Building Control approvals
Chair pre-start meetings
Ensure Construction Phase Plan compliance (CDM)
Monitor landlord works where applicable
Lead site progress meetings (strip-out and fit-out)
Manage variations and commercial control
Drive programme performance to meet opening dates
Oversee practical completion and handover to Operations and FM
Coordinate equipment installation
Project Close-Out
Manage snagging and defect resolution
Finalise accounts and approve payments
Complete full project documentation and handover packs
What We're Looking For
Proven experience delivering QSR, retail or shopfitting fit-out projects
Strong understanding of UK Planning, Building Regulations and CDM
Experience managing landlords, contractors and supply chains
Commercially astute with strong cost control capability
Able to operate autonomously and drive programme delivery
Strong stakeholder management and communication skills
Available for UK travel
Desirable:
Multi-site roll-out experience
Experience in fast-growth retail or franchise environments