About Us:
CheckFire – serving the fire trade since 1975. With 50 years’ experience in the Fire Safety, nobody knows the trade better. We have established a proven track record of excellence and have earned the respect of our customers by delivering quality products and dependable service. As the market leader in the Fire Trade, we offer an unparalleled level of capability and reliability. Our stocks are enormous, our service is personal, and our promises are genuine.
The Role:
We are seeking a motivated Executive Assistant to provide high-level support to the Strategic Projects Director and act as a key point of contact across the business. This role involves diary management, administrative support, office coordination, and assistance with board and governance duties.
Responsibilities:
* Manage incoming communications, flag urgent matters, and draft responses for approval
* Prepare agendas, take minutes, and follow up on action items from meetings
* Approve invoices and expenses as directed
* Organise Board and shareholder meetings, including venue, catering, and logistics
* Ensure Board packs are completed and distributed to members and non-executives
* Collate and report strategic risk documentation and track SLT deliverables
* Support the Board in governance and compliance activities
* Ensure the office runs efficiently on a daily basis
* Organise office layout, workstation changes, and office moves
* Liaise with facilities and service providers for maintenance and services
* Support customer, supplier, and visitor experience, including meeting preparation
* Assist with special projects, tracking progress and meeting deadlines
* Support document control, email inbox management, and reporting dashboards
* Interpret and collate reports, supporting strategic reporting
Qualifications:
* Previous experience in office administration, PA, Executive Assistant, or business coordination roles
Required Skills:
* Excellent organisational and multitasking skills, with the ability to prioritise effectively
* Strong written and verbal communication skills, confident liaising with senior stakeholders
* Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software
* High attention to detail, accuracy, and discretion with confidential information
* Ability to work independently under tight deadlines, managing multiple priorities
* Analytical and able to present information clearly and concisely
* Professional, proactive, and solution-focused
Benefits:
* Competitive Pay Package – £35,000 + Opportunity to qualify for company Profit Share
* 25 days holiday + 4 days for Christmas Shutdown + Bank Holidays
* Royal London Pension Scheme
* Modern Office Spaces
* Free Parking
* Employee Assistance Programme (EAP) – Access confidential support and wellbeing services whenever you need them
* EV Salary Sacrifice Scheme – Take advantage of our electric vehicle salary sacrifice scheme for cost savings and sustainability benefits