Overview
If you thrive on variety and enjoy making things happen behind the scenes, we’d love to hear from you. We are fully committed to being an inclusive employer and ensuring equal opportunities for everyone. We welcome flexible working patterns for all our vacancies.
Job Description
We have a fantastic opportunity to join the Executive Office within the Strategy, Transformation, and Assurance Directorate. You’ll play a vital role in supporting strategic delivery at the heart of our organisation. We’re looking for a highly organised and proactive Administrative Assistant to provide exceptional support to our Executive Support Team. This is a varied and rewarding role that combines administrative excellence with planning, co-ordination of logistics for events (including visits and conferences) and note-taking responsibilities. The key to this role is the ability to be a self-starter, communicate effectively, and ensure attention to detail in all that you do. This is a fast-paced role, working closely with others in the Private Office, the Executive Leadership Team’s private offices, and colleagues from across the organisation. This role provides great learning, networking, and career development opportunities.
What you’ll do
* You’ll handle all administrative activities on behalf of the Business Manager and Executive Coordination Managers.
* You’ll play a key role in managing the logistics for events and visits, working closely with the team to ensure smooth running of internal and external events.
* Support the Office with planning activities.
* Draft key notes and actions for a range of meetings, providing clear records of decisions.
* Provide cover for the Executive Director's PA once a week (currently on a Friday) and during periods of leave, with opportunities to be involved in a broader range of activities.
Experience/skills Required
What we’re looking for
We’re looking for someone highly organised, digitally confident, and an experienced communicator who can build strong relationships with internal and external stakeholders. You’ll need to be adaptable, calm under pressure, and able to manage competing priorities effectively.
Desirable skills/experience
* Strong organisational and time management skills
* Excellent communication skills (written and verbal)
* Strong attention to detail
* Ability to maintain confidentiality and discretion
* IT proficiency in Microsoft Office Suite
* Experience in note taking and document preparation
* Ability to manage multiple priorities in a fast-paced environment
* Experience in event coordination and administrative leadership
Additional information
We are fully committed to being an inclusive employer and ensuring equal opportunities for everyone. We welcome flexible working patterns for all our vacancies. Contact and additional information: Please note that while this role can be delivered from any Environment Agency office, regular travel to our Marsham Street office in London for co-location and meetings, and some occasional overnight stays will be required.
For further information about the role, please contact: Lucy Manzo lucy.manzo@environment-agency.gov.uk
Compliance and diversity
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application. We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post. The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls. If you wish to become a support supplier on one of these frameworks, visit the Crown Commercial Service website for information.
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