Detailed job description and main responsibilities
* Assist with gathering and collation of information for statutory returns including ERIC, PLACE, PAM and CQC.
* Assist and participate in the cyclical market testing of Estates and Facilities operational services. This includes review of service specifications, collating site related information, arranging and coordinating bidder sites visits and being part of the evaluation and mobilisation panel.
* Establish and chair meetings. Take minutes and ensure action notes are updated and distributed.
* Prepare standing operational procedures (SOPS) and operational manuals to ensure relevant and up to date information is available to building stakeholders.
* Manage the small works for lifecycle replacements, compliance works, furniture and equipment replacements etc. This includes the preparation of briefs and specifications, obtaining of quotes, requesting capital funding, and supervising contractors to ensure works are completed to the required standards.
* Arrange office moves to facilitate cyclical decorations and small service moves.
* Develop and implement up to date Business continuation plans for sites allocated to the post holder.
* Coordinate, audit and submit the annual ligature risk assessments and prepare relevant action plans to ensure a safe environment for clients.
* Ensure that the facilities function is managed within agreed delegated budgets, ensuring efficient and effective systems and procedures to enable close monitoring.
* Ensure the Trusts estate and environments are maintained in a safe and secure fashion to an optimal state of repair, within agreed budget and corporate planning constraints.
Person specification
Qualifications
Essential criteria
* Degree level or equivalent demonstratable experience in managing facilities and services
Desirable criteria
* Training relevant to the job requirements
* Nebosh / Iosh
Experience
Essential criteria
* NHS Experience
* Hard FM Experience
* Soft FM Experience
* Contract Management ExperienceMonitoring/Auditing Experience
* Contractor Management
Desirable criteria
* Procurement Experience
* Health and Safety Experience
* Minor works management
Skills/Abilities/Knowledge
Essential criteria
* Computer literacy using Microsoft packages
* Strong communication skills both written and verbal
* Excellent team worker
* Ability to organise and prioritise own workload
* Excellent Customer care skills
Equal Opportunities Statement
We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. If you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme – Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.
If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.
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