JOB DESCRIPTION
Job Description – Business Support Assistant (Part-time, 25 hours/week, Monday–Friday)
Overview
Our client is dedicated to transforming the world through pioneering, deep research. Their bold, curious researchers and engineers contribute not only to industry‑leading products and services, but also to the global research community.
We are seeking an enthusiastic, action‑oriented, and highly organised Business Support Assistant to deliver exceptional support to the team.
Role Summary
This role provides vital support to managers and their teams and requires adaptability in a fast‑paced environment. The ideal candidate will bring strong interpersonal skills, sound judgement, initiative, and the ability to handle multiple priorities while maintaining strict confidentiality.
Key Responsibilities
Calendar Management
1. Coordinate complex diaries across multiple time zones for managers and team members.
️ Travel & Expenses
2. Arrange travel bookings and manage expense submissions for senior staff.
Event & Meeting Logistics
3. Plan and deliver internal meetings, off‑sites, social events, and celebration activities.
4. Responsibilities include:Booking venues and roomsManaging invitations and RSVPsCoordinating cateringSupporting agenda preparationTaking minutes and tracking actionsOrganising event materials
Team Mailing Lists
5. Maintain and update team distribution lists in a timely manner.
Visitor & Lecture Coordination
6. Oversee logistics before, during, and after visits and lecture sessions.
Policy Compliance
7. Ensure adherence to all administrative policies and procedures.
Cover Support
8. Provide administrative cover and support for colleagues when required.
Cross‑Team Events
9. Assist with wider business events across Cambridge.
Cross‑Site Collaboration
10. Work closely with support staff across multiple sites to provide a consistent, high‑quality experience.
Skills & Attributes
11. Proactive self‑starter who anticipates needs in a fast‑paced environment
12. Strong written and verbal communication skills ️
13. Professional, discreet, and able to maintain confidentiality
14. Exceptional attention to detail with strong problem‑solving ability
15. Calm and well‑organised under pressure ️️
16. Collaborative, approachable, and solutions‑focused
17. Confident using Microsoft Office tools and digital collaboration platforms
Experience Required
18. Minimum 1 year of experience in an administrative, business support, or customer‑facing role within a busy, dynamic environment.
Job Title: Business Support Assistant
Location: Cambridge, UK
Rate/Salary: - GBP Hourly
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at
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