Assistant facilities manager (junior fm)

A Junior Facilities Manager supports senior management in ensuring the safe, efficient, and compliant day-to-day operation of commercial properties.

The role involves overseeing daily maintenance, coordinating contractors and suppliers, supporting health and safety procedures, and helping to maintain a high level of tenant satisfaction.

Core Responsibilities

Maintenance & Operations

• Manage planned preventative maintenance (PPM) and reactive maintenance tasks using CAFM systems.
• Coordinate routine checks of key building services, including HVAC, fire alarms, power, and water systems.
• Carry out regular property inspections to identify and resolve maintenance issues early.

Safety, Risk & Compliance

• Ensure statutory compliance and support adherence to UK health and safety regulations across assigned sites.
• Assist with fire risk assessments, emergency response plans, and evacuation drills.
• Review contractor risk assessments and method statements (RAMS), and issue work permits where required.

Vendor & Contract Management

• Monitor contractor and supplier performance to ensure good service delivery and cost efficiency.
• Raise purchase orders, review supplier quotes, and process invoices.

Tenant & Stakeholder Relations

• Act as a key point of contact for tenant queries and provide a high standard of customer service.
• Communicate effectively with property managers, front-of-house teams, contractors, and external stakeholders such as local councils and fire services.
• Key Requirements & Skills

Experience: Typically 1–3 years’ experience in facilities, property administration, or building operations.

Technical Knowledge: Basic understanding of mechanical, electrical, and life safety systems, as well as general building operations.

Compliance: Working knowledge of UK health and safety regulations.

Skills: Strong problem-solving ability, clear verbal and written communication, and the ability to manage multiple tasks across multiple sites.

Career Progression

This is an entry-to-mid level role with a clear progression pathway into a full Facilities Manager position over time.

Salary: £30,000–£35,000 per annum, depending on experience.