HR Administrator/Assistant
1. Full-time
2. Department: Gardline
3. Level of experience: Professional
4. What we promise 1: Access to the Boskalis Academy
5. Organisation: Offshore Energy
6. Region: UK
7. What we ask of you 3: Communication
8. What we ask of you 1: Eager to learn
9. Disciplines: Staff
10. What we promise 2: Being part of the energy transition
11. What we promise 3: Contributing to one of a kind projects
12. What we ask of you 2: Building Relationships
Company Description
Gardline Limited is part of the Boskalis group of companies. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to explore your career and find innovative and relevant solutions for complex projects.
Working at Gardline is about exploration. For a business to succeed, it needs the right people, with the right skills and values. We seek exceptional individuals who champion our values-based culture and team spirit. Here at Gardline, we are committed to each and every one of our staff members worldwide. We empower you to gain new skills, bring new ideas to the table, to grow and develop. Together!
Job Description
We are looking for an enthusiastic and detail-oriented individual to join our team as an HR Administrator/Assistant. This role offers an excellent opportunity to build a solid foundation in Human Resources while developing your skills and knowledge within a supportive and professional environment. This is an exciting opportunity for someone looking to further develop a long-term career in Human Resources. You will be responsible for all aspects of administration for the Employee Lifecycle as well as first line of support to both employees and people managers. Experience in a HR environment is essential.
Qualifications
Level 2 or above in Maths and English (essential)
A Level or NVQ Grade C or above (desirable)
Level 3 HR Support CIPD (desirable but not essential)
13. Business administration and IT systems and software (ideally within HR) demonstrating good time management and organisational skills
14. Working with and supporting employees and Line Managers
15. Previous experience in a commercial business
Other Role Requirements:
16. In all contacts (internal and external) present a professional image of Gardline and the HR department and maintain own personal and professional development.
17. As an employee, you help maintain our organisation's quality, safety and environmental management system in the process of continuous improvement.
As an employee, you assume, within your range of duties, your responsibility in following all of the measures taken by the company with regard to quality, safety and the environment.
Additional Information
First line HR support to the business
18. Managing HR inbox to ensure timely and accurate action and response to enquiries and needs ensuring appropriate HR lead made aware of requirements
19. Prepare HR documentation such as contract amendments and reference letters
20. Process employee onboarding and offboarding activities including exit interviews
21. Maintenance and day to day management of employee files to ensure up to date and accurate
22. Input people metrics into bids/tenders for projects
Performance management:
23. Disciplinary investigations as required
24. Provide support and advice to line managers on performance improvement plans
25. Guidance and monitoring of Probation Reviews supporting line mangers as required
26. Annual appraisal data input and monitoring
Absence:
27. Document, review and investigate sickness absence in conjunction with the HR Advisor, as per the company’s sickness absence management procedure including the monitoring and reporting of triggers to provide proactive support to managers in managing sickness absence
28. Ensure timely and accurate processing of maternity and paternity leave (and other forms of leave)
Benefits processing and administration:
29. Eye care vouchers
30. Childcare vouchers
31. STAR award processing
32. Recommend a friend processing
33. Publication / presentation award payment
New starters, leavers and internal moves
34. Prepare new contracts and ensure accurate processing of new starters, leavers and internal moves including appropriate HR system set up and access (including ID badges)
35. Pay and contract changes
HR Software upkeep
36. Maintain employee data and staff files to ensure data held securely and accurately