Position Summary
Why join our team?
We are a friendly, hardworking team committed to working together to provide Samsung colleagues with the best training, support and advice in respect of their cash and corporate credit card business expenses.
We ensure all colleagues are able to submit their expense claims promptly, accurately and efficiently in accordance with company policy and UK tax regulation. We ensure expenses are accounted for correctly in the finance system and are audit compliant.
The team manages reimbursed expenses and corporate credit card processes for new starters, leavers, internal-transfers and the corporate credit card programme together with all expense related communications.
Role and Responsibilities
Your key responsibilities
1. Dealing with, and escalating where required, all colleague expense and credit card related queries via a central ticketing system ensuring SLA’s are met
2. Support with general expense and Corporate Credit Card administration queries in person including VAT rates, receipts, pre-approvals, approval paths, policies and corporate card applications and credit limits
3. Supporting with expense related queries from other teams including Accounts Payable, Employment Taxes, VAT, HR, Compliance and the Shared Service team
4. Support colleagues with completing their expenses where required
5. Corporate Credit Card reconciliations for individual colleagues as required
6. Undertaking new starter expense inductions in-person and remotely following a standard format.
7. Ensuring a smooth process for colleagues leaving the business, communicating with HR and Payroll as required
8. Support with monthly expense and credit card reporting for management
9. Ensure month end deliverables are met including expense accruals
10. Ensure colleagues are trained on the company systems, processes and policies
11. Supporting with internal and external audit requests as required
12. Supporting with payment queries and the posting of expense related journals and transactions
13. Support with queries relating to Business Travel Requests and liaising with the reservations team
Skills and Qualifications
What we need for this role
To be successful, you will possess the following skills and attributes:
14. Experience of working in a busy Expenses team
15. Experience of using a finance and expenses system
16. Experience of administering a corporate credit card programme
17. Understanding of basic financial principles, including the double-entry system (debits & credits) and the creation of journal entries
18. Adaptable and a friendly people person
19. Proficient in MS Office
20. Attention to detail with strong compliance focus
21. Ability to work both independently and as part of a team
22. Strong written and verbal communication skills
What does success look like?
23. Timely and accurate expense processing
24. Ensuring company processes and policies are understood and followed by colleagues
25. Engaging and communicating with colleagues at all levels building positive and effective working relationships
26. Providing clear and concise advice and solutions to queries raised in person and to the expense service desk timely and in accordance with KPI’s
Benefits
27. Hybrid working – 3 days in the office and 2 days at home per week
28. Bonus scheme linked to individual, team and company performance
29. Pension contribution
30. Three volunteering days each year
31. Holiday - 25 days plus bank holidays and an additional day off for your birthday
32. Access to discounts on a wide range of Samsung products
33. Access to a discount shopping portal
34. Partner Colleagues are not eligible for Samsung Enhanced Paid Sick Leave but may be eligible for statutory payments from their payroll agency
35. Up to 20 (pro-rata) Partner Absence days per calendar year to be used in times of need
A note on equal opportunities
We are an equal-opportunity employer and value diversity at our Company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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