Job Duties
To procure goods and services for DOC Operations in accordance with state laws, departmental, and institutional policies in a cost-efficient manner consistent with sound correctional practices and constitutional standards. To provide accurate and timely purchasing functions following Virginia Public Procurement Act (VPPA), Division of Purchases and Supply (DPS)/ Department of General Services (DGS), departmental and institutional policies for all purchases. Writes specifications, invitations for bids, and requests for proposals. Evaluates bids with the user and makes initial award. Responsible for keeping the Procurement Specialist Sr., Regional Business Manager, Institutions and Unit Heads aware of potential problems and responsible for resolving problems in a timely manner. Coordinates evaluations of vendor performance. Ensures duties are performed as needed and policies are followed.
Minimum Qualifications
High school diploma or equivalent.Working knowledge of the Agency Procurement and Surplus Property Manual (APSPM), Agency Procurement Policy 260.1 and VPPA; ability to communicate effectively, both orally and in writing. Ability to function as part of a team and to handle multiple assignments. Be able to communicate and deal effectively with vendors, agency personnel and institutional department heads while maintaining harmonious working relationships and must be able to resolve complaints.
Additional Considerations
Experience related to public or private procurement. Virginia Contracting Associate (VCA) or higher - Virginia Contracting Officer (VCO) or other related certification preferred. If individual does not have the VCA certification, the individual will be required to obtain the VCA within one (1) year and VCO within two (2) years of being hired as a condition of employment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services
Contact Information
Name: Human Resources
Phone: 804-357-3445
Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.