Qualifications And Knowledge
Essential criteria
Experience
Essential criteria
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.
Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job Overview
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD
An exciting opportunity has arisen for a Secretary to support Head of Midwifery, in Maternity Services
Being the first point of contact for the HOM, their duties include:
Providing an efficient and effective secretarial and administrative support to the team including diary management, typing, photocopying, scanning, filing, creation of spreadsheets and databases, etc.
To act as first point of contact, dealing courteously and appropriately with telephone and other enquiries. In the absence of the HOM and Assistant HOM using initiative to answer queries, action as necessary and make notes for their information on their return.
To arrange, service and attend meetings as required including preparation and circulation of agenda, papers and minute taking as requested and ensure that follow up actions are communicated when appropriate.
The postholder will need a high level of concentration and be able to multi-task due to frequent interruptions within the office (telephone calls, queries etc.)
To work independently and manage own workload. To be able to prioritise accordingly in your duties as there may be times when you are faced with urgent issues which would take priority over day-to-day tasks. To use a variety of systems including Microsoft word, excel, power point and outlook, Microsoft 365 on a daily basis to support the function of the services.
Main duties of the job
Process both incoming and outgoing mail, emails, dealing with all correspondence in an appropriate and timely manner.
To act as point of contact for the HOM including receipt of visitors to the team and telephone enquiries. Dealing with enquiries and ensuring messages are communicated to team members.
Maintain the HOM's electronic diaries.
To organise events eg training, conferences, team building etc including booking of venues, delegates, refreshments, programmes, etc.
Disseminate information to team members as required.
Maintain good communication and liaison between other staff, department and the public.
Undertake other duties, commensurate with the banding, as requested by the HOM
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Qualifications And Knowledge
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Experience
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Desirable criteria
* Meets all essential criteria as per attached job description/person specification
Skills and Attributes
Essential criteria
* Meets all essential criteria as per attached job description/person specification
Desirable criteria
* Meets all essential criteria as per attached job description/person specification
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