A leading client in the Rail Industry is recruiting for a Receptionist / Administrator to join their team in Manchester for a temporary role. You will be responsible for front of office Reception and administration support, including greeting visitors, answering phones, handling company enquiries, sorting and distribution mail. Experience of working in a previous receptionist / administration position and working as part of a close knit team would be ideal. What are my responsibilities? Reception:- - Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room. - Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay. - Monitor visitor access to the office, and issue corporate ID cards when required. - Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times. o Check calendar prior to meetings and provide appropriate requirements i.e. refreshments. - Order lunches for meetings when required. - Liaising with Building management and Facilities Management teams. - Receive and issue courier and mail items in a timely manner. - Arrange courier collections for outgoing parcels. - Book desks visitors and Network Rail staff as required. - Distribute the milk deliveries between both kitchens efficiently. Administrative:- - Assist all colleagues with any required admin duties. - Book travel and accommodation arrangements for colleagues - Complete and submit expenses for Project Managers. - Complete and submit timesheets for agency Project Managers - Raise Stationery, office, IT, and catering supply orders. - Complete and send out Weekly Whereabouts to distribution list (Project Manager's, Engineers, and FA/FW) every Friday. - Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required. - Raise and report maintenance issues to Apleona/landlord. - Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders. - Assist in organising office events. - Update all noticeboard with relevant and important information. - Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided