Job Description
Executive Assistant and Recruitment Coordinator
Location: Brighton
Vacancy Type: Permanent / Full Time
Salary: £30,000-£32,000 per annum will be offered, depending on skills and experience.
Brighton College is seeking to appoint an Executive Assistant and Recruitment Coordinator on a full-time, permanent basis.
Main Purpose of the Role: To provide high-quality executive, recruitment, and HR administrative support that ensures the smooth running of the College’s recruitment and onboarding processes. The role coordinates senior leaders’ diaries and documentation, manages end-to-end recruitment, and acts as a professional point of contact for candidates and new starters. It also supports HR projects, maintains safer recruitment compliance, and upholds strong organisation and communication to enable effective decision-making and a positive stakeholder experience.
General Duties and Responsibilities:
Executive Assistant Support:
* Act as a key point of contact and trusted administrative partner to senior leaders and their PAs/EAs, ensuring their recruitment related commitments, diaries and priorities are well coordinated.
* Manage schedules, organise meetings and prepare documentation, ensuring hiring managers and panel members are fully briefed for interviews, panels, and recruitment events.
* Provide proactive reminders, follow up actions and general PA support to ensure the timely progression of all recruitment activities.
* Support senior management with ad hoc tasks, confidential administrative duties and project coordination, ensuring issues are escalated and resolved promptly.
Recruitment Administration:
* Administer multiple recruitment campaigns concurrently, taking ownership of timelines, communication and documentation throughout each process.
* Draft, post and maintain high quality job advertisements to attract suitable candidates.
* Organise interview days from start to finish, including drafting detailed schedules and coordinating tours, panel interviews, teaching observations and hospitality arrangements.
* Liaising with candidates throughout the recruitment process, including issuing interview and lesson observation invitations, sharing full details and schedules, and keeping them informed of outcomes while providing feedback where appropriate.
* Prepare and distribute interview packs for hiring managers and panel members.
* Meet and greet candidates on interview days, oversee ID checks and ensure candidates follow their timetable smoothly and professionally.
* Collate and maintain interview documentation, including shortlisting matrix’s and final hiring decisions.
* Prepare letters of appointment and contracts of employment with accuracy and attention to detail.
Onboarding and HR Administration:
* Create new starter profiles on College systems (iSAMS and iTrent) and ensure all onboarding actions are completed before start dates.
* Act as the main point of contact for new starters, answering queries, guiding them through processes and ensuring a positive experience.
* Request references, monitor responses and escalate areas of concern where necessary.
* Support the organisation of the new teacher induction programme, including drafting professional biographies and preparing induction materials.
* Assist with staff accommodation administration and internal staff moves, supporting the full employee life cycle.
Compliance and Project Support:
* Ensure all recruitment activity remains fully compliant with internal policies and safer recruitment standards.
* Work collaboratively with the HR team on summer projects and ongoing process improvement initiatives.
* Provide comprehensive administrative and logistical support to the Deputy Head (Common Room) for the Explore Teaching internship programme.
* Undertake any other reasonable duties requested by management to support the smooth operation of the team.
Person Specifications
The successful candidate will have experience in the following areas:
* Exceptional attention to detail.
* Professional, discreet and highly approachable.
* Strong Executive Assistant/ Personal Assistant capability.
* Ability to prioritise and work effectively under pressure.
* Excellent team player.
* Absolute commitment to confidentiality.
* Strong IT capability, including proficient use of Microsoft Teams and Microsoft Office (Word, Excel and PowerPoint) and confidence in learning new systems quickly.
* Clear, confident and professional verbal and written communication skills.
* Flexible, proactive and adaptable.
* Highly organised administrative skills.
* Ability to perform accurate salary and numerical calculations.
Hours of Work
Monday to Friday inclusive, working 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week).
Remuneration
A salary in the range of £30,000-£32,000 per annum will be offered, depending on skills and experience.
Holidays
23 days, plus bank holidays increasing to 28 days plus bank holidays after 2 years of service.
To Apply
If you feel you are a suitable candidate and would like to work for Brighton College, please click apply to be redirected to our website to complete your application.