Team administrator

Job Description

Job Title: Team Administrator

Location: St Regent's Street, London, UK

Remuneration: £20.00 per hour

Contract Details: Start date: ASAP; End date: 30th June 2026; Working hours: 5 days/week (4 days in-office, Monday-Thursday)


Responsibilities:

1. Calendar Management: Proactively manage complex, evolving calendars across multiple time zones for team members. Prepare agendas, briefing materials, and logistics to optimise decision-making time.
2. Meeting Follow-Through: Circulate agendas, capture notes, collate actions, and ensure timely follow-up across stakeholders.
3. Operational Excellence: Own day-to-day operational tasks, identify gaps, propose scalable solutions, and leverage productivity tools to enhance efficiency.
4. Onboarding Support: Collaborate with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding processes, including equipment provisioning and security setup.
5. Expense Management: Manage expense documentation, purchase orders, and budget tracking while ensuring compliance with policies.
6. Event Coordination: Plan and execute internal and external events, arrange complex travel and itineraries, and may accompany executives as needed.
7. Space Planning: Manage desk assignments and utilise data to plan future space needs, negotiating with facilities partners as necessary.