Job Category : IT
Location : Badminton Road Council Offices, South Gloucestershire Council
Hours Per Week : 22.20
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £11.96
You will act as the first point of contact for all enquiries relating to Heads of Service actively managing diary appointments, emails, phone calls and paperwork.
You will be liaising with internal and external partners of all levels daily on the behalf of the Heads of Service including contact with members and colleagues from different departments and organisations.
You will work without close supervision in a flexible, outcomes-based manner using mobile technology to work remotely. This includes having an information security and governance mindset.
You will exercise strict confidentiality dealing with sensitive matters including using systems to log relevant information.
You will be able to draft and send communications on the behalf of Head of Services as required, using strong IT and literacy skills, take minutes for meetings as appropriate.
In the role you will assist the Head of Service and team managers with the collation and organisation of service information on personnel, plans, processes, and performance.
The role requires that you provide all other PA support services to the Heads of Service as required, remaining flexible and responsive daily.
Please ensure that each of the below match to a number in the knowledge skills and experience section above, and include the relevant number below.
Essential
The post holder is expected to have relevant experience in organisation and administration across a range of different disciplines and skills, and to have experience of supporting a senior manager.
Should have National Vocational Qualification (level 3) Administrative or equivalent and a minimum of 50 wpm typing.
The post holder will be flexible and resilient with good attention to detail, organisational skills and the ability to work on own initiative to tight deadlines and manage multiple priorities.
Good verbal and written communication skills with the ability to collate and communicate information in verbal and written formats.
IT knowledge and its practical application, including experience of using Microsoft Office (Word, Excel, Powerpoint).