Role Title: Operations Stock Management Executive
Location: Wokingham
Salary: £27,000 - £29,000
The role is office based. 37.5 hours per week Monday-Friday
We are seeking a dedicated full time Operations Associate to join a dynamic team that values efficiency, teamwork, and continuous improvement.
The ideal candidate will cover sales order entry, purchasing of product, activation of Gift Cards and Fulfilment and distribution of product for our Gift Card and Gift Voucher clients.
Main Duties
Maintain accurate stock records for all physical and digital stock.
Ensure all stock movements (incoming, outgoing, expired, or damaged stock) are recorded in real time.
Conduct regular stock checks and reconciliations to identify and resolve discrepancies.
Ensure expired or obsolete stock is removed from circulation and adjusted correctly.
Monitor stock levels on an ongoing basis to ensure sufficient supply to meet operational demand.
Pull and review digital stock reports on a weekly basis (e.g. every Friday) to forecast ordering requirements.
Place stock orders in a timely manner to avoid shortages or outages, particularly over weekends or peak periods.
Liaise with suppliers or internal stakeholders regarding stock availability and delivery timelines.
Own and maintain stock management processes, ensuring they are documented, up to date, and followed consistently.
Provide regular updates to Operations leadership on stock levels, risks, and upcoming requirements.
Flag potential stock issues early and propose solutions to mitigate operational impact.
Work closely with Operations, Finance, and Account Management teams to ensure alignment and accuracy.
Ensure stock management practices comply with internal controls and audit requirements.
Support investigations into stock discrepancies and implement corrective actions.
Skills
Attention to detail
Communication skills – verbal and written
Ability to work under pressure
Computer skills including accurate data entry, Microsoft Excel
Experience of stock systems would be an advantage
Experience of sales order entry would be an advantage
Focused on delivering results
Resourceful and able to initiate activity
Team Player
Reliable, dependable and adaptable