Administrator
Reigate | Full-time | Office-based
Salary: Up to £28,500
Are you an organised, forward-thinking administrator who thrives in a fast-paced operational environment? This is a fantastic opportunity to join a friendly and supportive team where you'll play a key role in coordinating work from initial enquiry right through to completion.
This role sits at the heart of the operation, ensuring smooth planning, exceptional customer service and efficient project delivery.
Key Responsibilities
Administrative Support
Maintain accurate electronic and manual filing systems
Deliver excellent customer service in line with company standards
Provide administrative support across a range of ongoing projects
Manage daily electronic diaries for managers
Handle day-to-day office tasks, including post and payments
Ensure compliance with company policies and Health and Safety requirements
Respond to all correspondence promptly
Client and Project Coordination
Manage incoming enquiries by phone and email
Schedule site visits using Outlook calendars
Liaise with managers to prepare and send quotes
Process accepted quotations, including checks, permits and service bookings
Arrange pre-booking requirements such as traffic management, parking suspensions and equipment hire
Coordinate internal resources to ensure smooth delivery of works
Sign off completed projects and issue invoices
Database Management
Maintain and update the works scheduling database
Record accurate notes and project updates
Produce reports such as KPIs and acceptance rates
Teamwork and Culture
Promote a positive, proactive 'can-do' culture
Work collaboratively with colleagues, clients and suppliers
About You
Strong administrative experience, ideally within a service-led environment
Confident user of MS Office, especially Outlook and calendar management
Highly organised with strong multitasking and problem-solving skills
Excellent written and verbal communication
Professional, confident telephone manner
Collaborative team player
Experience coordinating logistics such as permits or traffic management is beneficial
Interested?
If this sounds like the right next step for you, please apply today or get in touch to find out more.
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK