Job Summary for Office Assistant
We are looking for a proactive and reliable Office Assistant to support the smooth running of our office operations. The successful candidate will provide general administrative support to various departments and ensure day-to-day tasks are completed efficiently and with attention to detail. This is a hands-on role suited to someone who is organised, approachable, and ready to assist with a variety of tasks.
Please note, this is working Monday to Friday 8am to 5pm in the office.
Key Responsibilities for Office Assistant
* Ensure printers are stocked with paper and in working order each morning.
* Answer incoming phone calls and direct them appropriately.
* Accept and manage incoming deliveries.
* Prepare and serve drinks for visitors and internal meetings.
* Scan and file documents accurately, maintaining organised records.
* Print documents as required by team members.
* Organise and schedule meetings, including room bookings and diary coordination.
* Assist with administrative finance tasks such as typing up purchase orders and checking invoices against delivery notes.
* Provide ad-hoc administrative support to the wider team as needed.
Skills & Experience Required for Office Assistant
* Good organisational and time-management skills.
* Confident communicator with a polite and professional phone manner.
* Proficient in basic computer skills, including MS Office, Excel and Sage advantageous.
* Ability to multitask and work flexibly to meet the needs of the office.
* A team player with a positive, can-do attitude.
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained