Shrivenham, South East England, SN6 8LA
Job Summary
We are looking for talented and hard-working individuals with demonstrable commercial experience or transferable skills, to join us in providing a full Contract Management service for Defence Academy across a full spectrum total facilities management environment.
The Defence Academy Contract Management Team manages the portfolio of contracts that sit within the Defence Academy (DefAc) which continues to develop as an Intelligent Client Function.
The main purpose of the DACI contract is to ensure that the Defence Academy Integrator C0ntract is delivered within the performance, cost and time parameters specified in the contract in order to enable Defence Academy to produce its outputs for Defence. The candidate will be responsible for the DACI CM will have line management responsibility for one team member.
We are committed to developing our staff, providing opportunities to develop and grow within an inclusive and supportive environment. You will work within a highly capable, diverse team who will support you to develop your professional and personal skills, knowledge, and experience, including a fully funded professional qualification Chartered Institute of Procurement & Supply (CIPS).
This position is advertised at 37 hours per week.
Job Description
This role involves the pro-active monitoring, control and management of all activities necessary to ensure that contract for supply delivers the goods, works or services as laid out in the contract.
The role takes a lead in governing the development and implementation of contract variations from requirement identification, SOR development, business case approvals and negotiation in conjunction with Finance, Programme and Budget SME, through to final delivery and integration into existing services.
The Defence Academy Contract Management Team manages the portfolio of contracts that sit within the Defence Academy (DefAc) which continues to develop as an Intelligent Client Function.
The role is responsible for ensuring that the contract is delivered within the performance, cost and time parameters specified in the Contract.
Relationship Management:
* Stakeholder engagement at multiple levels of authority and various departments as part of the day-to-day running of the facilities management.
* The post holder will co-ordinate activity with the other DefAc Contract Managers and Commercial team to ensure cohesive and comprehensive bi-lateral activities.
* Undertake line management, mentoring and countersigning tasks as required by the role. This role has 1 direct report.
* Undertake learning and development and up-skilling as required.
Performance Management:
* Monitoring performance against the Key Performance Indicators and obligations matrices.
* Assessing Contractor compliance in delivering their obligations.
* Where appropriate use the mechanisms within the contract to address areas of poor performance.
* The post-holder will work to ensure a seamless transition for programme and project scheduling and amendments to the contract.
* Provide support to Asst Hd Contract Management & the Contract Designated Officer to support effective planning and senior decision making.
* Identify and adopt best practice in Contract Management where appropriate.
This role involves the pro-active monitoring, control and management of all activities necessary to ensure that contract for supply delivers the goods, works or services as laid out in the contract.
The role takes a lead in governing the development and implementation of contract variations from requirement identification, SOR development, business case approvals and negotiation in conjunction with Finance, Programme and Budget SME, through to final delivery and integration into existing services.
The Defence Academy Contract Management Team manages the portfolio of contracts that sit within the Defence Academy (DefAc) which continues to develop as an Intelligent Client Function.
The role is responsible for ensuring that the contract is delivered within the performance, cost and time parameters specified in the Contract.
Performance Management:
* Monitoring performance against the Key Performance Indicators and obligations matrices.
* Assessing Contractor compliance in delivering their obligations.
* Where appropriate use the mechanisms within the contract to address areas of poor performance.
* The post-holder will work to ensure a seamless transition for programme and project scheduling and amendments to the contract.
* Provide support to Asst Hd Contract Management & the Contract Designated Officer to support effective planning and senior decision making.
* Identify and adopt best practice in Contract Management where appropriate.
Person specification
It is essential that the candidate must have completed GCF Foundation level Contract Management training.
It Is Highly Desirable That The Candidate Has:
* Started or willing to undertake GCF practitioner level Contract Management Training
* Experience of challenging the performance delivery
* Skills to implement the performance mechanisms within a contract and explain them to wider stakeholders.
* Previous experience of Managing a large CAT A contract from within the Public Sector
* Commercial acumen including a good working knowledge of commercial activity and public procurement policy.
* Confident with making decisions and able to work effectively both independently and as part of a team
* Ability to manage competing priorities, assess information rapidly and be flexible to respond to dynamic situations
* Hold Commercial Chartered Institute of Procurement & Supply CIPS Level 4, or be willing to achieve this qualification by commencing study once in post. This will be fully funded and supported by MOD.
Qualifications
It is highly desirable that the successful candidate has a GCF Foundation Contract Management qualification - although can be gained within 3 months of being in post.
Behaviours
We'll assess you against these behaviours during the selection process:
* Leadership
* Seeing the Big Picture
* Changing and Improving
* Working Together
We only ask for evidence of these behaviours on your application form:
* Leadership
* Changing and Improving
* Working Together
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme
* Find out what benefits a Civil Service Pension provides
* Annual Leave Allowance of 25 days per annum
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an average employer contribution of 28.97%
* Hybrid working options including some working from home where appropriate, although we expect the role to require office working on 4 days per week
* Fully funded training for professional qualifications with Chartered Institute of Procurement & Supply (CIPS), a global membership organisation
* Defence Academy is a university campus site and has onsite parking, staff restaurant, coffee shops, sports facilities including fully equipped 24/7 gym for a fraction of the cost of a commercial gym. Classes run daily by fully trained PT instructors. Additional leisure facilities include a golf course accessible to all staff Shrivenham features modern and classic built environments and is surrounded by countryside, and woodlands within the campus, perfect for exercise and leisure.
Where business needs allow, some roles may be suitable for a combination of office and home-based working.This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (250 Words)
At sift, you will be assessed against your CV, statement of suitability and the following:
* Leadership
* Changing and Improving
* Working Together
At Interview, You Will Be Assessed Against The Following:
* Leadership
* Seeing the Big Picture
* Changing and Improving
* Working Together
Further Information:
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
* Name : Bryce Thompson
* Email : Bryce.Thompson341@mod.gov.uk
Recruitment team
* Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr