About the Role
We are seeking a dynamic and highly organised Events Coordinator to support the planning, coordination, and execution of a year-round gallery events programme. This is an exciting opportunity to work in a fast-paced and prestigious gallery/museum environment, supporting a variety of events from exclusive dinners and private tours to high-profile openings and industry galas.
(Monday- Friday on-site)
Key Responsibilities
Gallery & Museum Events Programme
Assist the Global Head of Events in curating and delivering the gallery’s annual events programme.
Coordinate all aspects of event logistics including drinks receptions, post-opening dinners, parties, and young collector initiatives.
Manage guest lists, invitations, RSVP tracking, and post-event follow-ups.
Liaise with graphic designers for creation of digital/printed invitations.
Maintain detailed and well-organised event documentation including past guest lists, seating charts, menus, costs, and invoices.
Coordinate with external vendors (e.g. caterers, venues, restaurants) to ensure seamless event execution.
Track and analyse event-related data and expenditure.
Relationship & Stakeholder Management
Develop and maintain relationships with clubs, restaurants, venues, and key external organisations across the art, museum, fashion, and luxury sectors.
Represent the gallery in external meetings to foster collaborations and elevate the events programme.
Support wider client engagement and business development goals through strategic event planning.
Organise bespoke experiences including private visits, collector group tours, and gallery/museum viewings.
Collaborate with internal teams (Sales, Artist Liaison) to ensure cohesive and impactful event execution.
Gala & Budget Oversight
Manage logistics and communications for major galas and art-related events.
Monitor contribution levels, attendance, and ensure accurate event reporting.
About You
Experience in a museum, gallery, or cultural events setting is highly desirable.
Excellent interpersonal and relationship-building skills.
Strong organisational and time-management abilities with exceptional attention to detail.
Demonstrates initiative, independence, and sound judgment in fast-paced environments.
Adept at managing multiple high-priority tasks simultaneously.
Comfortable handling confidential information with discretion.
Confident communicator with both internal teams and external stakeholders.
Creative problem-solver with a customer-service mindset.
Strong written and verbal communication skills in English.
Team-oriented, adaptable, and proactive.
Proficiency with Google Docs and general office software.
A degree in PR, Marketing, Hospitality Management, Events, or a related field is a plus but not essential.