Employer Location: DOWN
Job description
Admin Assistant- Communities. As a member of the Community Development & Resources Team the post holder will be required to: Provide and develop a high quality administrative service across the Community Support and Facilities & Resources teams. Ensure the efficient and effective day to day operations of the administrative office and support the work of staff across the team. Contribute to the development of processes and systems to ensure continuous service improvement.
Responsibilities
* Provide a comprehensive administrative service to support staff of the relevant service areas (see below) and provide interchangeability at administrator level, in all designated areas.
* Provide a high quality customer service to support user groups, community / voluntary groups and other beneficiaries to access the various elements of the service in line with Council policies and processes.
* Process and review information, claims, payments and applications in line with Council procedures using both computerised and manual systems.
* Responsible for maintaining documents and records management system for the service.
* Responsible for efficient administration, to include input, maintaining and update, of Community Development & Resources Information Systems.
* Responsible for ensuring Information Systems are operating to maximum efficiency and effectiveness and ensuring integrity and accuracy of the data held on systems.
* Administration of Community Development & Resources invoices to include raising purchase orders, coding and payment in accordance with agreed timescales and procedures.
* As directed, assist with the preparation of Monthly / Year End Reports and assist in preparing reports and statistical returns to relevant Council Departments, external bodies and Council Committees.
* Promote equality of opportunity and access in service delivery and in employment of staff through the mainstreaming of equality within the Council.
* Depending on your allocation, the services are: Community Support & Development: - Community Development - Community Events - Good Relations
* Community Facilities & Resources: - Directly managed community centres - Satellite Community Centres - Community grant aid & resource provision (inc Community Transport) - Advice Services
Skills and Qualifications
Essential Skills
* Two years’ relevant experience in both of the following areas of responsibility; - Administration - Operating and maintaining a computerised Information System
* Where applicants do not hold the qualifications as outlined in 1.1, they must demonstrate a minimum of five years’ experience as outlined in 1.2.
* A working knowledge of computerised booking and financial systems.
* Experience and knowledge of using Financial Systems.
* Experience and knowledge of using Computerised Legend Booking System.
* Experience of working with Voluntary and Community groups and the general public.
* It is essential that applicants have a minimum of: Qualifications: Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
* (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)