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Jameel Motors is the global mobility sector brand of Abdul Latif Jameel. We are an ambitious and fast-growing organisation committed to redefining mobility through innovation, sustainability, and cutting-edge technology. As we build the foundation of our business, we are seeking an experienced and highly organised Administration Manager to lead and optimise our administrative operations.
This is a pivotal role in ensuring the smooth functioning of our new team, supporting cross-functional teams, and laying the groundwork for scalable administrative systems. If you thrive in a dynamic, entrepreneurial environment and are excited to be part of building something from the ground up, we’d love to hear from you.
Key Responsibilities:
* Oversee all administrative functions to ensure efficient and smooth operations across the company.
* Develop and implement administrative systems, policies, and procedures tailored for a growing start-up.
* Manage office facilities, supplies, and relationships with external vendors and service providers.
* Provide executive support to senior leadership, including calendar management, travel arrangements, and meeting coordination.
* Support HR and finance functions by maintaining employee records, assisting with onboarding, and liaising with payroll providers.
* Coordinate internal communications and ensure alignment across departments.
* Lead or support special projects, such as office relocation, system implementation, and event planning.
* Ensure compliance with health and safety, data protection, and other legal obligations.
Qualifications and Requirements:
* Proven experience in an administrative or operations management role, ideally within a start-up or fast-paced environment.
* Strong organisational and multitasking skills with a keen eye for detail.
* Excellent written and verbal communication abilities.
* Proficiency in Microsoft Office Suite and collaboration tools.
* Demonstrated ability to implement systems and processes that drive efficiency and scalability.
* High level of discretion and professionalism when handling confidential information.
* Proactive, solutions-oriented mindset with the ability to adapt to change and prioritise effectively.
* Knowledge of basic HR or finance processes is a plus.
If you feel your experiences and competencies align with the above, please click apply now and we will be in touch!
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