Purchase Ledger Clerk
Reports to: Financial Controller
The main aim of the role is to ensure that all purchase orders are raised in good time, correctly authorised and matched up to the purchase invoices, coded appropriately to the correct division, person and company.
Purchase Ledger
All Purchase Invoices and Credits processed by the 8th of each month (if unable to process, pass to Assistant Management Accounts to accrue
All Queried Invoices logged on the Exchequer system, with notes and filed in the query folder. Suppliers notified of the query and query held in query file
Statements to be reconciled as and when they come in, with missing invoices requested, then filed in the Statements to Pay folder
All statements need to be reconciled before each payment run, 10th, 15th and 25th Invoices, Credits and Statements need to be scanned, renamed and saved in the Purchase Ledger Folder. This needs to be up to date, half a day per week must be allocated to this task
Payment Runs produced on the 10th, 15th and 25th, with the correct suppliers being paid as per their individual due dates
Regularly collecting invoices that are out with customer services to pick up any invoices that can be processed
Tickets and Tipping Invoices (Susan/Mo will explain) need to be taken downstairs as soon as we receive them
Raise Purchase Orders using the POR log in shared drive
Set up new suppliers with correct details and terms
Maintain the Purchase Ledger system and keep tidy
Accurately processing Invoices & Credit notes
Accurate and timely month end cut off as requested by Management
Develop good relationships with key suppliers
Gain knowledge of the company IT network
Problem solving and query resolution
Clear desk policy, everything up to date and filed by the end of each week
Other ad hoc tasks
Compliance
Ensure all subcontract/disposal sites are approved by Management to be compliant with requirements prior to use
Skills & Experiences Required:
Excellent communication skills at all levels
Good IT skills and competence using Word, Excel and Outlook
High standard of numeracy, accuracy with attention to detail
A team player with a flexible approach and a willingness to learn
Outgoing, positive and confident personality and able to operate at all levels
A self-starter who is pro-active and can set and achieves goals
Ability to recognise potential risks to the group, communicate and escalate
Familiar with accounts procedures and ledgers
Experience of management information and strict reporting processes
Strong organisational and time management skills
Join us on the journey…..
Over the past 30 years, Beauparc has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success.
Whilst Beauparc is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre. As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation. What’s good today can be better tomorrow.
Beauparc is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and diversified significantly, we believe that great leadership is rooted in strong values. As leaders within this industry, we’re committed to shaping a better future for our friends, families and communities. Our philosophy remains unchanged, balancing customer satisfaction with environmentally sustainable practices. Exceptional customer service, and unwavering dedication to sustainability are the cornerstones of our business.
Our journey is dependent upon talented, passionate, and dedicated people that constantly strive and challenge each other for better outcomes.
Take the first step today and join us on the journey……….
Beauparc aims to attract and retain a skilled and diverse workforce that best represents the talent available in the communities in which our assets are located and our employees reside.
(DE&I Policy Statement)