We have an excellent job opportunity for an Assistant Facilities Manager to join the team in our Edinburgh office. We are looking for a candidate that has experience in a corporate environment who is willing to learn and develop their current qualifications.
You’ll create a positive first impression to clients and visitors and promote a friendly and approachable environment. You’ll need to be able to work to deadlines and enjoy interacting with lots of different people – this is where your great customer service skills come in.
What will you be doing?
As the first point of contact you will be meeting and greeting all visitors whether it’s clients, contractors or employees. Other duties will include taxi booking, booking and coordinating meeting rooms, taking responsibility for ensuring all in‑house functions run smoothly by ensuring the rooms are set up and ready for use and liaising with our catering team.
Other roles & responsibilities will include, but are not limited to:
* Maintaining office equipment, replenishing paper & toner, sending cartridges for recycling etc.
* Restocking stationery, and ordering office supplies.
* Undergoing facilities inductions for new starters and fire warden duties during fire alarms.
* Being able to assist with IT and VC troubleshooting.
* Understanding of ISO standards including 14001, 27001 and 45001.
* Managing external contractors and ensuring work is completed in a timely and compliant manner.
* Ensuring internal checklists are completed and uploaded to the relevant system in a timely manner.
* Liaising with a tenant and overseeing car park bookings.
* There will be an expectation to travel for meetings and training requirements.
As part of your role you’ll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post‑completion tasks etc.
So what are we looking for?
To be successful in this role you’ll need as a minimum:
* Experience working in a corporate office environment.
* Experience working for clients (either internal or external).
* Experience managing multiple workloads simultaneously.
* Excellent IT skills with experience of Microsoft packages.
* Experience in using a CAFM system to manage contractors and ensure compliance of internal and external M&E tasks.
* IOSH or Nebosh qualification in facility management.
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