We are looking for an experienced and highly organised On-Site Office Administrator to support the delivery of a major construction project in Great Dunmow, Essex. Working closely with the Project Manager, Site Management Team, commercial staff, subcontractors, and clients, you will play a critical role in ensuring the efficient management of site administration, project documentation, and compliance processes.
The successful candidate will be the administrative hub of the project, maintaining accurate records, managing document control systems, supporting site operations, and helping to ensure the project is delivered safely, efficiently, and in accordance with company procedures and client requirements.
Key Responsibilities
Site Administration & Project Support
* Provide comprehensive administrative support to the Project Manager and wider site team.
* Assist with the day‑to‑day running of the site office, ensuring efficient and professional administration at all times.
* Support the successful delivery of construction activities through effective coordination and communication.
* Maintain confidentiality of project information and company documentation.
Document Control & Compliance
* Maintain and manage project documentation within Viewpoint (4P), Smart Waste, Work Wallet, and company management systems.
* Ensure all project records, drawings, specifications, reports, and correspondence are accurately filed and easily accessible.
* Distribute updated drawings and technical information to site teams, subcontractors, consultants, and clients.
* Monitor document revisions and maintain document control registers.
* Support month‑end reporting and ensure project compliance requirements are completed on time.
* Assist with the administration of site inductions, training records, permits, and workforce documentation as required.
Stakeholder Communication
* Act as the first point of contact for visitors, clients, consultants, suppliers, and subcontractors attending site.
* Maintain a professional and welcoming site office environment.
* Manage incoming calls, correspondence, and site enquiries efficiently.
* Coordinate meetings and support the preparation of project reports and presentations.
Health, Safety & Environmental Support
* Assist the site management team in maintaining site records relating to health, safety, environmental, and quality procedures.
* Support the administration of site audits, inspections, and compliance documentation.
* Ensure documentation is maintained in line with company policies and project requirements.
Team Collaboration
* Work collaboratively with project managers, engineers, commercial teams, and subcontractors.
* Build strong working relationships across all levels of the project team.
* Proactively identify and resolve administrative issues to minimise disruption to project delivery.
Essential
* Previous experience in a construction site administration, document control, or project support role.
* Strong organisational skills with the ability to manage multiple tasks and deadlines.
* Excellent attention to detail and accuracy in record keeping.
* Strong IT skills, including Microsoft Office Suite.
* Professional communication and interpersonal skills.
* Ability to work independently and as part of a busy site team.
* Strong time management skills and ability to prioritise workload effectively.
Desirable
* Experience using Viewpoint (4P), Work Wallet, Smart Waste, or similar construction management systems.
* Experience working within a construction, civil engineering, or main contractor environment.
* Understanding of construction documentation, drawing control, and project administration processes.
* Knowledge of health and safety documentation and site compliance requirements.
You will be a proactive and dependable administrator who thrives in a fast‑paced construction environment. You understand the importance of accurate documentation, effective communication, and strong organisational skills in supporting successful project delivery. You take pride in maintaining high standards and enjoy being a key member of a project team working towards a common goal.
Benefits
* Competitive hourly rate of £15.00 – £17.00 per hour, depending on experience.
* Opportunity to work on a significant construction project in Essex.
* Supportive and collaborative site team environment.
* Potential for long‑term opportunities and career development.
* Hands‑on involvement in a busy and professional construction project.
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