Job Description
Leading Events business based in Central London are looking for a organised candidate to assist in the Accounts Payable area. 2 years experience would be great. 4 days in the office (Monday to Thursday) with a 1pm finish on Friday.
We are looking to recruit an accounts payable assistant to help manage the increased demands during the busy period. However, the role has a potential to turn permanent.
Key Responsibilities:
* Invoice and Payment Processing:
* Manage payable process, including receiving, coding, and processing a high volume of supplier invoices in Salesforce.
* Ensure all invoices have the necessary approvals from event and department heads.
* Prepare and execute weekly payment runs via BACS and other methods.
* Match cash entries from bank statements and payment processors to invoices in the general ledger.
* Process company credit card statements and staff expense claims in a timely manner.
* Supplier Management:
* Serve as the primary point of contact for all supplier payment inquiries, building and maintaining strong vendor relationships.
* Perform regular supplier statement reconciliations and diligently resolve any discrepancies.
* Set up and maintain new and existing supplier accounts, ensuring all documentation is complete and accurate.
* Event-Specific Financial Duties:
* Work closely with marketing teams to accurately allocate costs to specific projects and events.
* Assist the Finance Manager with pre-event cost tracking and post-event financial reconciliation against budgets.
* Reporting and Month-End:
* Support the Finance Manager with month-end closing procedures related to the purchase ledger.
* Generate and analyse aged creditor reports.
* Assist in the preparation of samples for annual audit.
Required Skills and Qualifications:
* A minimum of 2 years of experience in a dedicated Accounts Payable role.
* Experience working in a fast-paced, project-based environment is highly advantageous; prior experience in the events, media, or creative industries is a plus.
* Strong competency in MS Excel, including the ability to use formulas and pivot tables.
* Exceptional attention to detail and a high level of accuracy.
* Excellent organisational and time management skills, with a proven ability to manage multiple priorities and meet tight deadlines.
* Strong communication and interpersonal skills, with the confidence to liaise with internal teams and external suppliers.
* A proactive, problem-solving mindset and the ability to work independently.