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Interval International is a global leisure company with a network of over 3,200 resorts in over 80 countries and offers high quality accommodation and leisure products through its offices in 13 countries. The role will be based in our modern offices in Kingston Upon Thames.
JOB SUMMARY
* Provision of HR administrative support in line with local law, regulations, company policy and procedure
* Administration of effective and efficient facilities service in line with building, environment, health and safety requirements.
* Assisting senior leaders with administration
* Full time office based five days per week
KEY RESULT AREAS
HR
Employment Administration
* Maintain manual and Workday HR records for all EMEAA offices.
* Process recruitment & induction documentation.
* Request employee references.
* Complete leaver details in files and on Workday.
* Manage long service programme.
* Manage leaver administration.
* Advise line managers about any floats, Company equipment etc, logged in the leavers file to ensure retrieval.
Reports
* Collate sickness absence report on a monthly basis.
* Complete reports by department for the UK and EMEAA on labour turnover, absence, current recruitment, new starters with recruitment costs, leavers, temporary staff usage by department with costs by department.
Training
* Manage internal training course arrangements
* Update employee training records on Workday.
* Manage all compliance training.
General
* Research & organise year end event party & other associate events.
* Promote and organise charity events.
* Take detailed meeting notes as required
* Collate presentations as directed.
* Maintain an accurate and up to date record of spend against budget.
* Collate documents as directed e.g. training materials, induction materials, associate handbooks.
* Place orders for stationery items, check orders and distribute.
* Undertake delegated projects and assist senior colleagues as requested.
* Undertake any other duties as may be required consistent with the post.
* Maintain confidentiality at all times.
CORPORATE SERVICES
Postal Services
* Effective and timely dispatch of internal and external mail and packages in line with set timetables or on an ad hoc basis (will be required to take items to post office).
Office Premises
* Liaise with approved contractors to maintain internal and external building environment (e.g. heating, air conditioning, lighting etc) in good working order ensuring that all repairs are reported immediately and follow up on progress.
* Monitor the performance of key contractors on a regular basis
* Monitor the general wear and tear of the facilities infrastructure and assist in developing plans for planned preventative maintenance and renewal.
* Investigate initiatives to improve the facilities infrastructure for the benefit of staff and visitors
* Arrange furniture moves when requested in a timely and efficient manner.
* Maintain notice boards.
* Liaise with local council, emergency services, neighbours and visitors on property related matters.
* Manage carparking and car registrations as required.
Business Continuity
* In conjunction with HR Lead review and update BCP for Facilities and participate in tests.
* 1st point of contact in business interruption event for property and facilities related issues.
Health, Safety and Security
* Carry out duties relating to the prevention of legionella. This includes:
* The flushing of all hot water outlets for 5 minutes on a weekly basis.
* Recording monthly checks of cold water outlets to ensure temperatures read below 20oC.
* Recording monthly checks of hot water outlet to ensure all temperature readings are above 50oC – this will exclude outlets which are TMV fitted/controlled outlets
* Visually inspecting all outlets to ensure that they are free from rust, scale or other sediments on a weekly basis.
* Ensuring that all contractual work is carried out when required in a timely manner i.e., air conditioning, point of use cold/hot water heaters.
* Maintain the in-house security system and issue office access cards.
* Maintain an accurate records of security access cards issued.
* Act as Fire Marshall .
* Act as health and safety representative.
Supplies
* Monitor kitchen & stationery supplies to ensure an adequate supply is maintained at all times.
* Manage costs within budget and ensure supplies are purchased with consideration to price and quality.
Administration
* Maintain service and maintenance contracts
* Maintain budget and spend records to enable effective budget management
* Process supplier invoices
* Provide cover for general office requirements e.g. issues with car park shutters, toilets, lights, stationery etc.
General
* Greet visitors and contractors and ensure sign-in procedures are adhered to.
* Sign for all packages and deliveries etc. and make appropriate individuals aware.
* Order taxis / courier bikes as requested.
Qualifications:
KNOWLEDGE, SKILLS AND EXPERIENCE:
Essential:
* 4 GCSE grades A -C including English and maths (or equivalent)
Desirable:
* RSA typing qualification (or equivalent)
* BTEC / NVQ level 3 business administration qualification
Skills:
Essential:
* Note taking skills
* Computer literacy (Word, Excel to intermediate level)
* Organisation and planning skills
* Time management
* Teamwork
* Oral and written skills
* Presentation skills
* Initiative
* Communication skills
* Methodical and accurate
* Attention to detail
Desirable:
* Computer literacy (Powerpoint)
Experience:
Essential:
* Administrative experience which demonstrates the ability to provide an effective, accurate and timely administrative system
Desirable:
* Administration experience which includes the need to compose letters and emails
* Corporate services / facilities experience
Knowledge:
Desirable:
* Knowledge of Workday (HRM system)
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources
* Industries
Hospitality
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