Employer York Teaching Hospital Facilities Management’ Employer type NHS Site York or Scarborough Hospital Town York/Scarborough Salary £31,049 - £37,796 per annum Salary period Yearly Closing 22/07/2025 23:59
Contracts Officer
Band 5
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
* We are KIND
* We are OPEN
* We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Job overview
Forget the standard job descriptions—this role is what you make of it. Step into a position where you’ll shape how contracts drive real-world improvements in healthcare across North Yorkshire.
Why This Role Stands Out:
Be a Game-Changer: You won’t just follow processes—you’ll help design and improve them. This is your chance to shape the role around your strengths and ambitions.
Endless Variety, Real Impact: Work across multiple sites and departments, handling a diverse range of contracts related to medical devices.
Invest in Your Future: We’ll help train and develop you. Even if you don’t meet every requirement, we’re open to strong candidates who are eager to learn.
Who We’re Looking For:
Problem-Solver: You use data, feedback, and industry knowledge to make smart, informed decisions.
Confident Communicator: You can work with suppliers, internal teams, and senior leaders to ensure expectations are met.
Independent Yet Collaborative: You can develop standard operating procedures to create consistency while also being a team player, stepping in to support colleagues when needed.
Why Join Us?
Build a Career, Not Just a Job – Training, support, and opportunities to advance.
Work With Purpose – Be part of a team that’s driving change across the NHS.
If you’re ready to take on a career-defining challenge and be part of a team that values innovation, adaptability, and personal growth, we want to hear from you.
Main duties of the job
As Contracts Officer, you will play a pivotal role in the development and implementation of maintenance contracts focusing on Estates, Medical Engineering and Facilities management responsibilities encompassing a wide array of crucial tasks:
Contract Scope: Leading maintenance contracts, specifically focusing on Estates and Facilities management, ensuring they align with the organisation's policies, public sector regulations, and best practices.
Compliance: Your role will involve upholding various compliance standards, including financial compliance, NHS regulations, public procurement law, and service delivery compliance
SLA’s: You will be responsible for producing service level agreements. These documents will adhere to standardised formats developed through the implementation of standard operating procedures
Performance Metrics: Evaluation of contracts will be based on metrics tailored to each tender and service. You will play a key role in setting these metrics to ensure efficient and effective service delivery
Procurement Knowledge: A solid foundation in procurement knowledge is essential, either through qualifications or demonstrated experience. You will provide guidance to service leads, helping them shape service specifications for evaluation and delivery
Working for our organisation
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Health’s standard Plan for staff on bank contracts or employed in Band 4 or above.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr. recruitment@nhs.net .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Qualifications
* Expertise of contract management underpinned with theory acquired through degree or Chartered Institute of Procurement and Supply or equivalent training and experience.
* Certified Project Management Associate or Prince2 Practitioner or equivalent knowledge and experience.
* ISO9001 Quality management systems training at auditor level or relevant knowledge
* IOSH managing Safely or Equivalent
Experience
* Range of procurement knowledge and experience at an intermediate level.
Skills
* Driving although travel alternatives are possible.
York Teaching Hospital Facilities Management LLP (YTHFM LLP) provides a full range of estates and facilities services to York Teaching Hospital NHS Foundation Trust, together with project management for capital investments. YTHFM LLP is a partnership between York Teaching Hospital NHS Foundation Trust and Northumbria Healthcare Facilities Management Limited.
New starters will be employed by YTHFM and not directly by the NHS, however, they will enjoy the same terms and conditions as NHS staff covered by Agenda for Change. YTHFM employees have access to the NHS pension scheme.
For further information about York Teaching Hospital Facilities Management type ythfm.co.uk in your internet search bar.
Please note that some of our substantive vacancies may be availableon a smaller number of hours than advertised. If you would be interested in applying on this basis, we would encourage you to contact the appointing manager to enquire further.
DBS Checks
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. By applying you are agreeing to this undertaking. If you are successful you will be asked to confirm if you wish to pay in one amount or in instalments. The charges are currently £27.38 for a standard check and £55.38 for an enhanced check. The level of check will be determined by the post you are applying for.
Please note that Volunteers and Bank only staff will not be charged.
The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004. This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced.
The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on their DBS certificate that could reveal their previous identity. To contact the sensitive applications team, please telephone 0300 106 1452 or email sensitive@dbs.gov.uk .
Use of Artificial Intelligence (AI)
Please note, the selection processes at York Teaching Hospital Facilities Management are in place to ensure we recruit candidates with the right skills and values. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills. You will be required to acknowledge that you are aware of this before submitting your application.
Agile and Flexible Working
We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this, entitling all staff to request flexible working from day one – for all posts. We encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Employee Assistance Programme (EAP)
All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year.
Relocation Package
The YTHFM offers a generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss relocation further, please speak to the recruiting manager at interview.
A bit more about us and the surrounding area
York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York - consistently voted one of the best places to live in the UK. We provide a comprehensive range of acute hospital and specialist healthcare services for approximately 800,000 people living in and around York, North Yorkshire, North East Yorkshire and Ryedale - an area covering 3,400 square miles.
Our annual turnover is approaching £0.5bn. We manage eight hospital sites and have a workforce of around 10,000 staff working across our hospitals and in the community.
Sponsorship
If you require sponsorshipto work in the UK, check you are eligible under the UKVI points based system online. Not all jobs we advertise are eligible for sponsorship.
Employer certification / accreditation badges
Application numbers
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
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