Personal Assistant Duration: 6 Months (potential to extend)
Location: Warwick (Hybrid – 2 days per week in-office)
Salary - Circa £45-50k per annum
About the Role:
Key Accountabilities:
Responsible for supporting new starters into the team. Ensure that all equipment and arrangements are in place for those commencing assignments or roles with the project team members.
Organise meetings and manage diaries to make the most effective use of senior manager’s time and travel/transport arrangements.
Provide support to contribute to the achievement of objectives throughout the team, the department’s key objectives.
Support (remotely) any satellite offices
Organise project management meetings, collating material and papers in advance, and provide documentation and practical assistance to the events as appropriate.
Ensure invoices are authorised and processed in accordance with procedures.
Contribute to the sharing of best practice with colleagues within and without the project to enable consistent ways of working, to build and maintain a network with others undertaking related activities.
Recognise and handle sensitive information and highly confidential documents (including Executive Papers) with discretion.
Receive incoming mail, identify priority items, acknowledge correspondence, answer routine queries raised and re-route correspondence to appropriate section
Administer the internal and external SharePoint sites, managing access, security and housekeeping, and provide support to the SharePoint forum.
Manage the people data process for personal security, travel arrangements and tracking of movement for personal security reasons.
Work with other departmental champions to manage the development, monitoring and successfully achievement of any recommended actions arising from the survey
Knowledge & Experience Required:
Demonstrated appropriate capability in:
Financial management: ability to interpret invoices, access SAP for cost control and be able to forecast expenditure
Effective communication skills
Document management
Influencing skills with some negotiating capability
Ability to build relationships across all levels of the organisation
Track record of developing working relationships quickly and effectively
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.