Join Our Award-Winning Practice as a Studio Assistant Are you a highly organised, proactive, and positive individual passionate about creating an exceptional work environment? We're seeking a dynamic Studio Assistant to be a central pillar of our vibrant architects' practice. This pivotal role ensures the seamless day-to-day operations of our studio, fostering a supportive atmosphere for our team and creating a welcoming experience for our clients. Who We Are At PRP, we don't just design buildings; we shape communities and create lasting legacies. As a long-established, interdisciplinary firm with over 100 prestigious awards to our name, our passion lies in delivering a full spectrum of design and building services, including masterplanning, urban design, landscape architecture, and development consultancy. We believe in fostering an environment where every team member feels valued, connected, and empowered to contribute their best. Our culture is built on collaboration, mutual support, and a shared commitment to excellence – both in our projects and in how we work together. We're a tight-knit family across our studios, ensuring everyone feels part of the wider PRP team. The Opportunity: Your Impact & What You'll Do As a Studio Assistant, you'll be instrumental in keeping our practice running smoothly, supporting various teams, and contributing to a positive and efficient workspace. This is an exciting opportunity for someone who thrives on variety, takes initiative, and genuinely enjoys making a tangible difference. Your key contributions will include: Proactive Support: Provide comprehensive administrative support across the practice, collaborating closely with the business support team to ensure seamless operations and efficiency. Onboarding Champion: Curate an exceptional onboarding experience for new team members, guiding them through essential studio processes and helping them feel welcomed and integrated from day one. Data Steward: Champion the integrity and accuracy of our core client database, meticulously managing updates, corrections, and ensuring data quality. Partner with the Marketing team to prepare essential client information for key events and campaigns. Culture Contributor: Contribute to a vibrant internal culture by assisting with the seamless execution of in-house and external staff events, creating memorable experiences for our team. Team Spirit Builder: Foster team spirit and celebrate significant milestones by coordinating acknowledgments, cards, and gifts for celebrations and farewells. Travel Facilitator: Facilitate efficient and stress-free travel for our teams by expertly managing logistical arrangements, particularly train bookings. Operational Continuity: Provide essential cross-functional support, stepping in to cover Team Coordinator workloads during periods of annual leave or unexpected absence to ensure uninterrupted studio productivity. Filing & Archiving Expert: Maintain meticulous digital and physical filing systems, ensuring all documents are accurately categorised and readily accessible. Proactively manage and prepare new files and labels, ensuring the entire filing infrastructure remains efficient and user-friendly. Contribute to our knowledge management by assisting with systematic digital and hard copy archiving, collaborating with the designated Archiving Team Coordinator. Event Supporter: Support the coordination and execution of engaging team events, contributing to a cohesive and positive team dynamic. Workspace Guardian: Act as a proactive guardian of our studio environment, taking initiative to ensure communal areas, empty desks, and surfaces on the first floor are consistently tidy and inspiring. Green Space Nurturer: Nurture our green spaces by caring for communal plants on the first floor, enhancing the studio's aesthetic and wellbeing. Transparent Communicator: Maintain open and transparent communication with your line manager, providing regular updates on ongoing tasks and progress. Knowledge Management & Resource Curation: Actively manage and optimize essential resource documents, creating an accessible and current knowledge base that empowers the Business Support Team. Financial Operations Support: Efficiently manage and reconcile credit card expenses, ensuring accuracy and compliance, and contributing to the smooth financial health of the team. Strategic Meeting Orchestration: Drive the collaborative process of gathering and synthesizing key updates and presentations from various teams for high-impact, practice-wide studio meetings, ensuring comprehensive and engaging content. Data Dissemination: Facilitate the timely preparation and distribution of critical management reports, equipping leadership with essential insights for weekly strategic discussions and informed decision-making. You will also play a crucial role in shaping the first impression of our practice, ensuring every visitor feels welcome and valued. Welcoming Presence: Provide essential backup coverage for our vibrant reception area during lunch, breaks, and as needed, ensuring a continuous welcoming presence for all. Communication Hub: Skilfully manage our switchboard, efficiently directing calls and inquiries. Disseminate important communications to staff via email. Client Experience Specialist: Extend a warm and professional welcome to all clients and visitors, ensuring their seamless transition to meetings or contacts. Access Manager: Operate the entry system, ensuring secure and smooth access to the studio. Logistics Coordinator: Efficiently handle incoming and outgoing mail and deliveries, ensuring timely distribution. Coordinate courier services and passenger car bookings with precision. Scheduling Pro: Expertly manage meeting room bookings via Outlook, optimising scheduling for the team. Team Liaison: Ensure seamless coordination with the Hospitality Assistant by providing timely updates on meeting schedules. Smooth Handover: Maintain clear and efficient communication with the Studio Services Manager, ensuring smooth handovers and resolution of any reception-related matters. What You'll Bring We're looking for a proactive, detail-oriented individual with a genuine passion for creating an organised and positive environment. Meticulous Attention to Detail: A keen eye for detail and unwavering commitment to accuracy, ensuring the highest quality in all tasks. Exceptional Organisational Skills: The ability to proactively prioritise workloads, manage multiple tasks, and consistently meet deadlines with autonomy. Proactive & Adaptable Mindset: A flexible, forward-thinking approach, demonstrating professionalism and initiative in all interactions. Collaborative Spirit: A genuinely positive outlook and a collaborative, team-first approach, thriving in a supportive environment. Outstanding Interpersonal Skills: A proven ability to build strong, effective working relationships across diverse teams and levels within the practice. Clear Communicator: Exceptional written and verbal communication skills, able to articulate clearly, concisely, and professionally. Resourceful Problem-Solver: Capable of identifying solutions, adapting to challenges, and taking ownership of tasks. Digital Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience Advantage: Experience Life at PRP: Our Vibrant Culture & What We Offer You Our culture is the cornerstone of our success: flexible, genuinely friendly, and incredibly supportive, with a healthy dose of fun! We believe in investing in our people's growth and well-being, offering a comprehensive package that truly makes a difference: Your Growth: Robust Learning & Development programs and opportunities to advance your skills and career. Your Wellbeing: Option to join Simply Health scheme for medical cost reclamation. Generous £100 contribution towards eye care costs. Comprehensive Mental Health Support, including counselling services. Dog Office Visits! (Yes, really – our furry friends brighten our days!) Work-Life Harmony: Flexible and supportive hybrid working model. 23 days annual leave plus bank holidays. Dedicated Volunteer Days to support causes you care about. Competitive salary. Workplace Pension with a fantastic 4.5% employer contribution. Access to 1:1 Independent Pension Advice. Permanent Health Insurance up to 50% of salary. Confidential Financial advice line. Season Ticket Loan & Cycle to Work Scheme. Unique Perks & Connection: Complimentary daily breakfasts. Mentorship Scheme & Coaching and Buddy system for personalised support. Regular planned social events – from our annual office study trip to vibrant team events and parties. Meaningful social events in aid of charities. Engaging Away Day for team building and inspiration. Active Football and Softball team, and monthly social drinks to unwind and connect! Ready to Make an Impact? If you're ready to bring your energy and organisational prowess to a dynamic, award-winning team that truly values its people, we want to hear from you. We are committed to creating a diverse and inclusive workplace where all voices are heard and valued. We encourage applications from individuals of all backgrounds, experiences, and perspectives. To apply, please submit your CV and a brief cover letter outlining why you're the perfect fit for this exciting role and PRP. We can't wait to meet you!